Administrative Assistant

Ultimate Staffing; Carlsbad (CA); Vor Ort; USD 33.000 - 39.000; Vollzeit

Zusammenfassung

Ultimate Staffing in Carlsbad, CA is seeking an HR Specialist to support recruitment, onboarding, and HR operations. The role covers full cycle recruiting, new hire processing, background checks, orientation, and employee data management, with back‑up support to the HR Generalist.

Strong communication, organization, and knowledge of state labor laws are essential. This position requires 2–4 years in HR, a Bachelor’s in HR or related field, and HRIS/ATS proficiency; PHR or SHRM-CP is a plus.

Qualifikationen

• Minimum 2–4 years of HR Specialist experience, preferably with a not-for-profit and/or healthcare organization.
• Experience in managing full cycle recruiting processes.
• Proficient in HRIS and ATS software.
• Original valid driver license with proof of auto insurance.

Aufgaben

• Supports recruitment, selection, staffing, credentialing, and employment processing.
• Conducts full cycle recruitment and communicates with candidates and hiring managers.
• Performs onboarding including offer letters, background checks, orientation, and logistics.
• Maintains recruitment metrics, postings, timely applicant communication, and requisition management.
• Performs candidate sourcing through networking, job fairs, referrals, and recruiting firms.
• Provides training information on interviewing and onboarding procedures to management.
• Assists in organizing recruiting or retention programs and events.
• Backs up HR functions as needed and adheres to organizational policies.

Kenntnisse

Interpersonal skills

Written and verbal communication

Multitasking

Confidentiality

Not-for-profit/healthcare experience

Ausbildung

Bachelor's Degree in HR or related field

PHR or SHRM-CP certification

Tools

HRIS

ATS

MS Office Suite

Jobbeschreibung

HR Specialist performs a broad range of technical and administrative support duties related to recruitment, selection, staffing, credentialing, and employment processing, providing information to staff, applicants, and the public. This position will be familiar with supporting the HR Department in all HR functions as needed, providing back-up to the HR Generalist position.

Conducts full cycle recruitment effort and coordinates communication with candidates and hiring managers.

Conducts new hire processing and onboarding including offer letters, background screen and medical requirements, orientation, and internal and equipment logistics.

Performs administrative functions in relation to the recruitment process including recruitment metrics, job postings, timely communication with applicants, requisition management, and employee file manageme

Perform searches for qualified candidates, using sources such as networking, internet recruiting resources, job fairs, recruiting firms, or employee referrals.

Provide management with information or training related to interviewing and on-boarding procedures.

Advise management on organizing, preparing, or implementing recruiting or retention programs.

Attends relevant events including job fairs, seminars, and local networking events to promote recruitment efforts.

Develop or implement recruiting strategies to meet current or anticipated staffing needs.

Provide support and act as a back-up to all HR functions.

Other activities and projects as requested by management.

Responsible for performing all duties and responsibilities in a manner that complies with the mission and values of the organization.

Attends and participates in staff meetings, in-services, projects, and committees as assigned.

Adheres to and supports the center's policies, practices, and procedures.

Is flexible in schedule of hours worked.

Bachelor's Degree in Human Resource Management or related field is preferred.

PHR or SHRM-CP certification a plus.

Original valid driver license with proof of auto insurance

Minimum 2-4 years of HR Specialist experience, preferably experience with a not-for-profit and/or healthcare organization.

Experience in managing full cycle recruiting processes.

Background in sourcing resumes a plus.

Ability to manage and execute multiple tasks under limited supervision

Excellent interpersonal skills

Professional written and verbal communication with all levels of staff and vendors a must

Possess a strong understanding of State Labor Laws

Intermediate computer skills necessary: MS Office Suite

Proficient in HRIS and ATS related software.

• Ability to exhibit a high level of confidentiality.

HR Specialist performs a broad range of technical and administrative support duties related to recruitment, selection, staffing, credentialing, and employment processing, providing information to staff, applicants, and the public. This position will be familiar with supporting the HR Department in all HR functions as needed, providing back-up to the HR Generalist position.

Conducts full cycle recruitment effort and coordinates communication with candidates and hiring managers.

Conducts new hire processing and onboarding including offer letters, background screen and medical requirements, orientation, and internal and equipment logistics.

Performs administrative functions in relation to the recruitment process including recruitment metrics, job postings, timely communication with applicants, requisition management, and employee file manageme

Perform searches for qualified candidates, using sources such as networking, internet recruiting resources, job fairs, recruiting firms, or employee referrals.

Provide management with information or training related to interviewing and on-boarding procedures.

Advise management on organizing, preparing, or implementing recruiting or retention programs.

Attends relevant events including job fairs, seminars, and local networking events to promote recruitment efforts.

Develop or implement recruiting strategies to meet current or anticipated staffing needs.

Provide support and act as a back-up to all HR functions.

Other activities and projects as requested by management.

Responsible for performing all duties and responsibilities in a manner that complies with the mission and values of the organization.

Attends and participates in staff meetings, in-services, projects, and committees as assigned.

Adheres to and supports the center's policies, practices, and procedures.

Is flexible in schedule of hours worked.

Bachelor's Degree in Human Resource Management or related field is preferred.

PHR or SHRM-CP certification a plus.

Original valid driver license with proof of auto insurance

Minimum 2-4 years of HR Specialist experience, preferably experience with a not-for-profit and/or healthcare organization.

Experience in managing full cycle recruiting processes.

Background in sourcing resumes a plus.

Ability to manage and execute multiple tasks under limited supervision

Excellent interpersonal skills

Professional written and verbal communication with all levels of staff and vendors a must

Possess a strong understanding of State Labor Laws

Intermediate computer skills necessary: MS Office Suite

Proficient in HRIS and ATS related software.

• Ability to exhibit a high level of confidentiality.

Additional Information

• Pay Range: $24 to $28/hour
• Work Hours: 8:00 AM - 5:00 PM, Monday - Friday

If you are interested in learning more about this position, please apply directly to this job posting for consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.