HR Administrative Assistant

Dexian; Abilene (TX); On-site; USD 55,000 - 60,000; Full time

Job summary

Dexian is seeking an organized Administrative Assistant/HR Administrative Assistant to provide day-to-day administrative and HR support for a growing operation in Abilene, TX. The role emphasizes onboarding and timekeeping, with a focus on accuracy and confidentiality.

The ideal candidate will have 2+ years of administrative or HR support experience and a high school diploma. You will work onsite in Abilene and collaborate with managers to handle onboarding, documentation, and timesheet entry in

Qualifications

• 2+ years of administrative, HR administrative, office coordination, or related experience preferred.
• High school diploma or equivalent required; college degree is not required.
• Experience supporting employee onboarding or HR-related administrative processes.
• Experience with employee timekeeping, timesheets, attendance, or payroll-related administration.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable learning new software and internal systems.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to maintain confidentiality when handling employee information.
• Must be able to work onsite in Abilene, TX.

Responsibilities

• Coordinate and support new-hire onboarding activities, including employee documentation and setup.
• Assist employees and managers with onboarding-related questions and administrative processes.
• Manage employee timekeeping, including clock-in/clock-out records and timesheet entry.
• Review and maintain accurate employee time and attendance information.
• Provide general HR and administrative support to employees and management.
• Maintain organized employee records, forms, and administrative documentation.
• Enter data accurately into internal systems and maintain up-to-date information.
• Learn and support new technology platforms and administrative systems, including Fluidstack.
• Assist with day-to-day office coordination and administrative activities.
• Maintain confidentiality when handling employee and company information.
• Support additional administrative needs as the organization expands to additional locations.

Skills

MS Office

Excel

Timekeeping

Onboarding support

Communication

Organizational skills

Education

High school diploma

Tools

Fluidstack

Job description

Job Title: Administrative Assistant / HR Administrative Assistant

Duration: Direct Hire

Salary Range: $55K to $60K/annum

Job Description:

We are seeking a highly organized and dependable Administrative Assistant to provide day-to-day administrative and HR support for a growing operation in Abilene. This role will have a strong focus on new-hire onboarding, employee timekeeping, timesheet administration, and general office support.

The ideal candidate will have prior administrative or HR support experience, strong attention to detail, and the ability to work in a fast-paced environment while handling confidential employee information. A high school diploma is acceptable; relevant hands-on experience is the key requirement.

Key Responsibilities

• Coordinate and support new-hire onboarding activities, including employee documentation and setup.
• Assist employees and managers with onboarding-related questions and administrative processes.
• Manage employee timekeeping, including clock-in/clock-out records and timesheet entry.
• Review and maintain accurate employee time and attendance information.
• Provide general HR and administrative support to employees and management.
• Maintain organized employee records, forms, and administrative documentation.
• Enter data accurately into internal systems and maintain up-to-date information.
• Learn and support new technology platforms and administrative systems, including Fluidstack.
• Assist with day-to-day office coordination and administrative activities.
• Maintain confidentiality when handling employee and company information.
• Support additional administrative needs as the organization expands to additional locations.

Qualifications

• 2+ years of administrative, HR administrative, office coordination, or related experience preferred.
• High school diploma or equivalent required; college degree is not required.
• Experience supporting employee onboarding or HR-related administrative processes.
• Experience with employee timekeeping, timesheets, attendance, or payroll-related administration.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Comfortable learning new software and internal systems.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to maintain confidentiality when handling employee information.
• Must be able to work onsite in Abilene, TX.

Ideal Candidate Profile

The ideal candidate is a hands-on Administrative Assistant, HR Assistant, HR Coordinator, or Office Administrator with approximately 2-5 years of experience supporting employees and day-to-day business operations.

Candidates who have experience with new-hire onboarding, employee timekeeping, timesheet entry, attendance tracking, HR documentation, and general administrative support will be especially strong.

A candidate does not need a college degree or extensive HR experience. The priority is finding someone who is organized, reliable, comfortable working with employees, and capable of learning new systems quickly.

Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the Canada, Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.

Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.