Administrative/Executive Assistant 2

Dexian; Irving (TX); On-site; USD 51,577,000 - 57,308,000; Full time

Job summary

Dexian is seeking an Administrative/Executive Assistant 2 in Irving, TX to provide high-level administrative support, manage calendars, travel plans, and prepare documents in a fast-paced office.

The role requires 2–4 years experience and a HS diploma, plus strong MS Office skills and excellent communication. On-site, full-time with a 12-month contract and daytime schedule 7:00/8:00 - 3:30/4:00; no OT anticipated.

Qualifications

• High school diploma or GED required.
• 2-4 years experience required.
• Experience working with executives highly preferred.

Responsibilities

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare travel plans, expense reports, memos, letters, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare invitations / agendas / arrangements for leaders, team members and other misc meetings.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills; strong MS Office skills (Outlook, Excel, Word, PowerPoint).
• Ability to work independently and manage one's time.

Skills

MS Office

Calendar management

Communication

Multitasking

Organization

Education

High school diploma or GED

College degree or equivalent experience a plus

Tools

Concur

NextGen

DocuSign

MS Office

Job description

Job Title - Administrative/Executive Assistant 2

Building Location - Irving TX 75039

On-Site Full Time

Daily Schedule - 7:00/8:00 - 3:30/4:00 (can be flexible with start / end times). No OT is expected.

Estimated Duration - 12 months contract

Pay Range: $18-20/hr

Job Description

The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.

A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare travel plans, expense reports, memos, letters, and other documents.
• File and retrieve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare invitations / agendas / arrangements for leaders, team members and other misc meetings.
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
  >Strong skills with MS Office Suite, specifically Outlook, Excel, WORD, and PowerPoint
• Ability to work independently and manage one's time.
• Ability to keep information organized and confidential.
• Basic mentoring skills necessary to provide support and constructive performance feedback.
• Education/Experience:
• High school diploma or GED required.
• 2-4 years experience required.
• Experience working with executives highly preferred.

Position's Contributions to Work Group

- Organize leader calendars and work flows

- Maintain prioritization of time management and key assignments

- Support team projects and continuous improvement activities

- Orchestrate key individual and group travel plans

Reason/motivation for request

- Addition to support growth in Diesel Power Demand and consolidation of commercial teams.

- Cross-training with managers to support broadening LEPS leadership team in Dallas.

Typical task breakdown

- Supporting multiple leaders to manage travel, expenses and calendars

Interaction with team

- Help support other administrative assistants as needing Team Structure

- Supporting multiple leaders

Work environment

- Office environment

- Fast paced

Education & Experience Required

- Years of experience:5-7 years

- Degree requirement: HS Degree required, College degree or equivalent experience a plus

- Open to Masters but most likely over qualified

- Open to 2 year degree with 3+ years experience

- Do you accept internships as job experience: Yes

- Are there past or additional job titles or roles that would provide comparable background to this role:

Top 3 Skills

Proficiency in MS applications

Accuracy and Attention to Detail

High Organization skills

Effective Communication

Additional Technical Skills (Required)

Proficiency in MS Office (outlook, excel, etc)

Experience with Concur, NextGen, Docusign a plus (Desired)

Soft Skills (Required)

Adaptability and flexibility

Effective communication

Problem solving

Managing multiple priorities

Collaboration (Desired)

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.