Office Services Assistant

Dexian; Lithia (VA); On-site; USD 42,000 - 52,000; Full time

Job summary

Dexian is seeking an Office Services Assistant to support daily operations, manage mail and packages, maintain office supplies, and coordinate workspace and conference room setups. You will oversee workspace turnover, liaise with vendors and contractors, perform proactive facility inspections, and help sustain a professional, efficient work environment across the office.

This role offers diverse responsibilities in a dynamic corporate setting and provides opportunities to collaborate with the

Qualifications

• English proficiency in writing and speaking required.
• Ability to manage multiple admin and facility tasks independently.
• Strong organizational skills and attention to detail.
• Effective communication with vendors, contractors, and internal teams.

Responsibilities

• Process mail and packages, track deliveries, and coordinate couriers.
• Update floor plans and seating, maintain directories and occupancy records.
• Manage workspace turnover and coordinate cleaning for vacated areas.
• Monitor and reorder office supplies, maintain inventory records.
• Support copier/print center with supplies and service requests.
• Inspect conference rooms daily, verify setup and tech readiness.
• Conduct daily facility inspections; report safety and housekeeping issues.
• Coordinate access and work location management with contractors and vendors.
• Deliver professional, customer-focused office operations support.

Skills

English proficiency

Multitasking

Organizational skills

Communication skills

Vendor coordination

Tools

Facilities tools

Job description

The Office Services Assistant plays a vital role in supporting daily office operations and ensuring the facility remains organized and operational. This role involves managing mail and package services, maintaining office supplies, coordinating workspace and conference room setups, overseeing workspace turnover, and liaising with vendors and contractors. The position requires proactive facility inspections and a focus on maintaining a professional and efficient work environment.

Position Summary

The Office Services Assistant plays a vital role in supporting daily office operations and ensuring the facility remains organized and operational. This role involves managing mail and package services, maintaining office supplies, coordinating workspace and conference room setups, overseeing workspace turnover, and liaising with vendors and contractors. The position requires proactive facility inspections and a focus on maintaining a professional and efficient work environment.

Key Responsibilities

• Mail and Package Services: Process incoming and outgoing mail; receive, track, and distribute packages; coordinate courier and carrier shipments; maintain mailroom records and mailbox assignments.
• Floor Plan and Occupancy Management: Update floor plans and seating arrangements; maintain employee directories and occupancy records; assist with office moves and workstation assignments.
• Cubicle and Workspace Turnover: Prepare vacated workspaces; coordinate cleaning and removal of items; ensure readiness for new occupants.
• Office Supply Management: Monitor inventory levels; reorder supplies through approved vendors; maintain accurate inventory records.
• Copier and Print Center Support: Replenish copier and printer paper; monitor toner and consumables; manage service requests and supply orders.
• Conference Room Management: Conduct daily inspections; verify setup, supplies, and technology; report maintenance or technology issues.
• Daily Facility Inspections: Walk through all floors; identify clutter, safety concerns, and housekeeping needs; report issues requiring remediation.
• Contractor and Vendor Coordination: Act as the onsite point of contact for contractors and vendors in the absence of supervisors; facilitate access and work location management; monitor activities and communicate status updates; ensure work areas are left clean and professional.
• Performance Standards: Deliver exceptional customer service; maintain a professional office environment; independently complete scheduled tasks; support office and facilities operations as needed.

Required Qualifications

• Professional proficiency in English (written and spoken).
• Proven ability to manage multiple administrative and facility support tasks independently.
• Strong organizational skills and attention to detail.
• Effective communication and interpersonal skills.
• Ability to coordinate with vendors, contractors, and internal teams.
• Basic knowledge of facility and office operations.

Preferred Qualifications

• Previous experience in an administrative/support role within a corporate environment.
• Familiarity with workplace management practices such as workspace organization, inventory replenishment, and vendor communication.
• Experience supporting office moves and workspace reconfigurations.
• Knowledge of safety procedures and building inspection practices.
• Proficiency in office productivity software and facilities management tools.

Why This Opportunity May Be Appealing

This role offers the chance to contribute to a well-organized, professional environment within a dynamic organization. It provides valuable experience in facilities and office management, supporting core operational functions. Ideal for individuals who enjoy diverse responsibilities and working in a collaborative setting committed to operational excellence.

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support. Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals. To learn more, please visit https://dexian.com/. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.