HR Admin Specialist: Onboarding & Records

City Of Nashua; Nashua (NH); On-site; USD 25,000 - 33,000; Full time

Job summary

The City of Nashua is seeking an Administrative Assistant II in the Human Resources Department. This full-time role supports data entry, filing, employee file maintenance, onboarding assistance, and front-desk reception with a strong emphasis on confidentiality and professionalism.

Hours are 8 am–5 pm, Monday through Friday, in a grade 11 position. Salary is hourly and commensurate with experience. Opportunities for growth exist within a supportive city department.

Qualifications

• High School Diploma plus 1 year of schooling with administrative/clerical coursework.
• Strong computer literacy, particularly Excel and Word.
• Some knowledge of HR principles and practices preferred.
• Familiarity with printers, fax, scanning and copier machines, telecommunications and standard office equipment.
• Training or experience in customer service.
• Absolute discretion and confidentiality required.

Responsibilities

• Provide administrative/clerical and receptionist support for the Human Resources Department.
• Perform data entry, filing, and maintain employee files.
• Assist with onboarding processes and new hire procedures.
• Answer the main telephone line and transfer calls to appropriate staff.
• Greet visitors and employees in a professional and courteous manner.
• Uphold high standards of professionalism, confidentiality, and discretion.

Skills

Customer service

Discretion and confidentiality

Reception duties

Data entry

Phone etiquette

HR knowledge (preferred)

Education

High School Diploma + admin coursework

Tools

Excel

Word

Job description

The City of Nashua is seeking an Administrative Assistant II in the Human Resources Department. This full-time role supports data entry, filing, employee file maintenance, onboarding assistance, and front-desk reception with a strong emphasis on confidentiality and professionalism.

Hours are 8 am–5 pm, Monday through Friday, in a grade 11 position. Salary is hourly and commensurate with experience. Opportunities for growth exist within a supportive city department.