Administrative Assistant II

City Of Nashua; Nashua (NH); On-site; USD 25,000 - 33,000; Full time

Job summary

The City of Nashua is seeking an Administrative Assistant II in the Human Resources Department. This full-time role supports data entry, filing, employee file maintenance, onboarding assistance, and front-desk reception with a strong emphasis on confidentiality and professionalism.

Hours are 8 am–5 pm, Monday through Friday, in a grade 11 position. Salary is hourly and commensurate with experience. Opportunities for growth exist within a supportive city department.

Qualifications

• High School Diploma plus 1 year of schooling with administrative/clerical coursework.
• Strong computer literacy, particularly Excel and Word.
• Some knowledge of HR principles and practices preferred.
• Familiarity with printers, fax, scanning and copier machines, telecommunications and standard office equipment.
• Training or experience in customer service.
• Absolute discretion and confidentiality required.

Responsibilities

• Provide administrative/clerical and receptionist support for the Human Resources Department.
• Perform data entry, filing, and maintain employee files.
• Assist with onboarding processes and new hire procedures.
• Answer the main telephone line and transfer calls to appropriate staff.
• Greet visitors and employees in a professional and courteous manner.
• Uphold high standards of professionalism, confidentiality, and discretion.

Skills

Customer service

Discretion and confidentiality

Reception duties

Data entry

Phone etiquette

HR knowledge (preferred)

Education

High School Diploma + admin coursework

Tools

Excel

Word

Job description

Frontline Applicant Tracking - City of Nashua

• Position Type: Administrative/Clerical Support/ Administrative Assistant II


• Date Posted: 9/10/2026


• Location: Human Resources

The City of Nashua is looking for a highly motivated individual to join our Human Resources Department as the Administrative Assistant II. Take your career to the next level with us as opportunities for growth and development await.

JOB SUMMARY AND RESPONSIBILITIES The Administrative Assistant II position provides administrative/clerical and receptionist type support services for the Human Resources Department, including, but not limited to; data entry, filing, maintaining employee files, assisting with onboarding, answering main telephone line and transferring calls to appropriate person, greet visitors and employees in a professional and courteous manner. This position requires the highest degree of professionalism, confidentiality, and discretion on the part of the incumbent. Performs other related duties as assigned. This is a full-time Unaffiliated position, Monday through Friday, 8 am to 5 pm, and provides an excellent work life balance. The position is a grade 11, with an hourly rate dependent upon experience.

SKILLS/QUALIFICATIONS

• High School Diploma plus 1 year of schooling with administrative/clerical or related coursework


• Must possess sufficient computer literacy to perform the requirements of the position, especially strong Excel and Word skills


• Some knowledge of principles and practices of HR is preferred


• Knowledge/training in the use printers, fax, scanning and copier machine, telecommunications and standard office equipment


• Training and/or experience in customer service


• Absolute discretion and confidentiality are required

EQUAL OPPORTUNITY EMPLOYER - Recruiting practices shall be consistent with State and Federal Law (9/10/2026)

An internal applicant is a current employee of the City of Nashua.

Need Help?

We\'re here to help! For questions regarding position qualifications or application procedures, please contact City of Nashua directly. For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.