HR Admin Specialist - Onboarding & Compliance

Mainline Health Systems, Inc; Monticello (AR); On-site; USD 28,000 - 34,000; Full time

Job summary

Mainline Health Systems, Inc. is seeking a Human Resources Administrative Assistant to provide clerical support to the HR department, assist with onboarding, maintain confidential employee files, and help ensure adherence to company policies.

This role contributes to a professional, service-oriented HR environment and supports quality improvement and patient-centered care initiatives. The position requires strong organizational and communication skills, attention to detail, and proficient use of

Qualifications

• High school diploma or equivalent required; associate’s degree preferred.
• Prior administrative or office experience required; HR experience preferred.
• Basic knowledge of HR practices, quality management, compliance.
• Proficiency with Microsoft Office and general office equipment; ADP preferred.

Responsibilities

• Maintain accurate, organized, confidential HR files and records.
• Data entry and document management for employee information.
• Provide general administrative and clerical support to the HR department.
• Answer routine questions from employees and applicants regarding policies, hiring processes, and benefits.
• Assist with new hire onboarding and orientation preparation.
• Prepare and process employment-related documents (new hires, changes, terminations).
• Support benefits administration by coordinating paperwork and communications with vendors.
• Assist in maintaining and updating the employee handbook and HR forms.
• Schedule interviews, meetings, and HR-related appointments.
• Assist with personnel file audits for accuracy and compliance.
• Support HR in training coordination and tracking.
• Assist with internship and student placement documentation.
• Maintain inventory of HR office supplies and materials.
• Participate in quality improvement, risk management, and compliance activities.
• Support MHSI in the Patient Centered Medical Home model of care.
• Complete continual job training processes as set forth by Mainline Health Systems, Inc.

Skills

Organizational skills

Time management

Attention to detail

Confidentiality

Customer service

Interpersonal skills

Written communication

Verbal communication

Microsoft Office

HR systems

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

ADP

Job description

Mainline Health Systems, Inc. is seeking a Human Resources Administrative Assistant to provide clerical support to the HR department, assist with onboarding, maintain confidential employee files, and help ensure adherence to company policies.

This role contributes to a professional, service-oriented HR environment and supports quality improvement and patient-centered care initiatives. The position requires strong organizational and communication skills, attention to detail, and proficient use of