HR Administrative Assistant — Onboarding & Records

Mainline; Monticello (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Mainline Health Systems, Inc. in Monticello, AR is seeking a Human Resources Administrative Assistant to provide clerical and administrative support to the HR department.

You will help maintain records, assist with onboarding, employee communications, and compliance within a Patient Centered Medical Home model of care. The role requires strong organizational, communication, and confidentiality skills, with the ability to handle sensitive information and adapt to changing HR demands.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Prior administrative or office experience required; HR experience preferred.
• Proficiency with Microsoft Office and general office equipment, ADP preferred.

Responsibilities

• Maintain accurate, organized, and confidential HR files and records.
• Perform data entry and document management for employee information.
• Provide general administrative and clerical support to the HR department.
• Answer routine questions from employees and applicants regarding policies, hiring processes, and benefits.
• Assist with new hire onboarding and orientation preparation.
• Prepare and process employment-related documents (new hires, changes, terminations).
• Support benefits administration by coordinating paperwork and communications with vendors.
• Assist in maintaining and updating the employee handbook and HR forms.
• Schedule interviews, meetings, and HR-related appointments.
• Assist with personnel file audits for accuracy and compliance.
• Support HR in training coordination and tracking.
• Assist with internship and student placement documentation.

Skills

Administrative experience

Communication skills

Organizational skills

Attention to detail

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

ADP

HR systems

Job description

Mainline Health Systems, Inc. in Monticello, AR is seeking a Human Resources Administrative Assistant to provide clerical and administrative support to the HR department.

You will help maintain records, assist with onboarding, employee communications, and compliance within a Patient Centered Medical Home model of care. The role requires strong organizational, communication, and confidentiality skills, with the ability to handle sensitive information and adapt to changing HR demands.