HR Admin & Records Specialist

Automatic Data Processing, Inc.; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Disability Rights Texas (DRTx) is seeking a Human Resources Assistant to provide confidential administrative and operational support to the HR Department. The role involves handling onboarding, benefits administration, performance management support, employee communications, and leave and records management with a strong emphasis on confidentiality.

You will work under the HR Director to maintain records accuracy, respond to inquiries, coordinate interviews, and assist with audits, reporting,

Responsibilities

• Provide administrative and operational support to the HR Director and HR Department.
• Prepare, format, proofread, distribute, and maintain HR documents and communications.
• Manage HR calendars, schedule meetings and interviews, and assist with logistics.
• Monitor HR email and respond to inquiries or route them appropriately.
• Assist with HR projects, audits, reporting, and onboarding activities.
• Maintain organized HR filing structures and records-management protocols.
• Process invoices, purchase requests, and other administrative transactions.
• Serve as primary administrator of HR personnel records and ensure confidentiality.
• Establish and maintain complete personnel files in line with policies and legal requirements.
• Maintain separation of confidential HR records (medical, accommodation, Form I-9, benefits).
• Coordinate retention schedules and disposition of records per policy and law.
• Monitor receipt of employment documents and follow up on missing items.
• Maintain access controls over confidential HR information.
• Retrieve and compile HR records for internal reviews, audits, or legal requests.
• Coordinate archiving and disposition of records for separated employees.
• Audit Form I-9 records and related documentation per procedures.
• Maintain documentation for employee benefits, leave, recruitment, onboarding, and separations.
• Enter employee information into HRIS and update systems as needed.
• Process status changes and verify supporting documentation in HR systems.
• Review HRIS against personnel documentation for data integrity.
• Assist with HR data audits and reporting.
• Document HR records-management procedures and suggest improvements.

Job description

Disability Rights Texas (DRTx) is seeking a Human Resources Assistant to provide confidential administrative and operational support to the HR Department. The role involves handling onboarding, benefits administration, performance management support, employee communications, and leave and records management with a strong emphasis on confidentiality.

You will work under the HR Director to maintain records accuracy, respond to inquiries, coordinate interviews, and assist with audits, reporting,