HR Admin Assistant: Growth, Benefits, & Compliance

Clear Destination Inc.; Randolph (MA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Competitive Pay

Health Benefits

Education Support

Retirement/401k

Career Growth

Well-Being Resources

Flexibility

Job summary

May Institute’s Human Resources team is seeking a Human Resources Administrative Assistant to support key HR operations, employees, and HR initiatives in Randolph, MA.

This role provides administrative support for confidential information, maintains records, and assists the SVP of HR, helping ensure HR processes run smoothly in a fast-paced environment.

The position offers competitive pay, health benefits, education support, and opportunities for professional growth and development.

Qualifications

• High school diploma or equivalent; degree preferred
• 2+ years of administrative or HR support experience
• Ability to handle sensitive and confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent written and verbal communication skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

Responsibilities

• Maintain employee personnel files and HR systems, ensuring accuracy and confidentiality
• Manage leave of absence tracking and bi-weekly meetings with HR field representatives
• Maintain the Leave of Absence mailbox and respond to inquiries regarding FMLA eligibility, procedures and policies
• Prepare reports, spreadsheets, and HR documentation as requested
• Update the MA DFML website with employer responses to notifications
• Support compliance efforts, including audits, 1-9 verifications, and required postings
• Provide administrative support to the SVP of HR, including scheduling, calendars, correspondence, and invoicing reconciliation
• Perform general office duties such as filing, scanning, data entry, and ordering supplies

Skills

Strong organizational skills

Microsoft Office

Sensitive information handling

Communication skills

HRIS familiarity

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

HRIS systems

Job description

May Institute’s Human Resources team is seeking a Human Resources Administrative Assistant to support key HR operations, employees, and HR initiatives in Randolph, MA.

This role provides administrative support for confidential information, maintains records, and assists the SVP of HR, helping ensure HR processes run smoothly in a fast-paced environment.

The position offers competitive pay, health benefits, education support, and opportunities for professional growth and development.