Human Resources Administrative Assistant

Clear Destination Inc.; Randolph (MA); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Competitive Pay

Health Benefits

Education Support

Retirement/401k

Career Growth

Well-Being Resources

Flexibility

Job summary

May Institute’s Human Resources team is seeking a Human Resources Administrative Assistant to support key HR operations, employees, and HR initiatives in Randolph, MA.

This role provides administrative support for confidential information, maintains records, and assists the SVP of HR, helping ensure HR processes run smoothly in a fast-paced environment.

The position offers competitive pay, health benefits, education support, and opportunities for professional growth and development.

Qualifications

• High school diploma or equivalent; degree preferred
• 2+ years of administrative or HR support experience
• Ability to handle sensitive and confidential information
• Proficiency in Microsoft Office (Outlook, Word, Excel)
• Excellent written and verbal communication skills
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

Responsibilities

• Maintain employee personnel files and HR systems, ensuring accuracy and confidentiality
• Manage leave of absence tracking and bi-weekly meetings with HR field representatives
• Maintain the Leave of Absence mailbox and respond to inquiries regarding FMLA eligibility, procedures and policies
• Prepare reports, spreadsheets, and HR documentation as requested
• Update the MA DFML website with employer responses to notifications
• Support compliance efforts, including audits, 1-9 verifications, and required postings
• Provide administrative support to the SVP of HR, including scheduling, calendars, correspondence, and invoicing reconciliation
• Perform general office duties such as filing, scanning, data entry, and ordering supplies

Skills

Strong organizational skills

Microsoft Office

Sensitive information handling

Communication skills

HRIS familiarity

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

HRIS systems

Job description

Human Resources Administrative Assistant

Monday through Friday, 8:30-5:00, Randolph, MA

May Institute’s Human Resources team is seeking a Human Resources Administrative Assistant to support key HR operations, employees, and HR initiatives.

About Your Role

The Human Resources Administrative Assistant provides administrative support for key operational functions and the SVP of HR. Responsibilities include maintaining accurate records, handling confidential information, and helping ensure HR processes and initiatives run smoothly.

We are seeking a highly organized, detail-oriented, and motivated administrative professional who can build strong relationships with internal and external customers, effectively manage multiple priorities, and contribute innovative solutions to support the Human Resources team. The ideal candidate thrives in a fast-paced environment, demonstrates strong problem-solving abilities, and takes ownership and pride in delivering high-quality work. This role offers an excellent opportunity to gain valuable experience within Human Resources, contribute to meaningful organizational initiatives, and support your ongoing professional growth and development.

What You’ll Do

• Maintain employee personnel files and HR systems, ensuring accuracy and confidentiality
• Manage leave of absence by tracking documentation, building and maintaining leave spreadsheets and conducting bi-weekly meetings with HR field representatives
• Maintain the Leave of absence mailbox and respond to employees' and HR Field Representatives' inquiries regarding FMLA eligibility, procedures, policies and preparing leave paperwork
• Prepare reports, spreadsheets, and HR documentation as requested

• Update the MA DFML website with the employer's response to notifications received for State leave requests from employees
• Support compliance efforts, including audits, 1-9 verifications, and required postings
• Provide administrative support to the SVP of HR, including scheduling meetings, maintaining calendars, preparing correspondence and reconciliation of invoices
• Perform general office duties such as filing, scanning, data entry, and ordering supplies

What You Bring

• High school diploma or equivalent required; associate or bachelor's degree preferred, or equivalent work experience
• 2+ years of administrative or HR support experience preferred
• Strong organizational skills and attention to detail
• Ability to handle sensitive and confidential information with professionalism
• Proficiency in Microsoft Office (Outlook, Word, Excel); experience with HRIS systems a plus
• Excellent written and verbal communication skills
• Ability to prioritize tasks, meet deadlines, and work in a fast-paced environment

Skills & Competencies

• Professional and customer-service-oriented demeanor
• Strong time-management and multitasking abilities
• Dependable, proactive, and team-oriented
• Comfortable working independently with minimal supervision

Why Join Us?

• Competitive Pay: $24/hour
• Health Benefits: Medical, dental, and vision insurance.
• Education Support: Tuition reimbursement & student loan repayment assistance.
• Retirement Planning: 4038 with employer match.
• Career Growth: Paid training, certification programs, and advancement pathways.

• Well-Being Resources: Access our Employee Assistance Program (EAP) for 24/7 support.
• Flexibility: Dependent care FSA and additional voluntary benefits.