Housing HR Representative

Florida State University; Tallahassee (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

Florida State University’s Housing HR office seeks an organized HR coordinator to assist with personnel actions, onboarding, and documentation, including I-9s, background checks, and records management. You will assist with recruiting, monitor training and compliance, and handle workers’ compensation and FMLA paperwork for University Housing staff.

A high school diploma and four years of experience in HR or a related area are required.

Qualifications

• High school diploma or equivalent required.
• Four years of experience in HR or related area preferred.

Responsibilities

• Handle personnel actions for assigned staff (hiring, updates, terminations) and related forms.
• Assist recruiting; verify payroll actives and certifications; review training reports.
• Support Workers’ Compensation and FMLA paperwork; serve as a contact for University Housing employees.

Skills

HR processes

Documentation

Education

High school diploma or equivalent

Job description

Responsibilities

This position provides assistance with HR systems, processes, policies, procedures, and services for the Housing HR satellite office.

• Responsible for all personnel functions related to the appointment of assigned staff including initial hiring, updates, corrections, and terminations. Responsible for the timely and accurate completion of Personnel Action Forms, contracts, I-9's, background checks, and all related employment papers or actions required by the University and/or department. Maintain departmental personnel records for assigned areas. Assists in preparation for the University Housing Employee Orientation (NEO) for newly hired staff.
• Responsible for recruiting functions for assigned areas; responsible for verifying all actives and certifications of payroll for staff, researching and correcting any discrepancies found on the actives and cost center reports. Reviews OMNI reports for completion of mandatory training; NEOs, Mental Health. Semi-annual checks/approves non-exempt FACET reports for staff in the assigned area.
• Assists with processing Workers Compensation claims (maintaining contact with Environment Health & Safety), obtain authorization for medical treatment, prepares First Report of Injury and subsequent follow up material and maintains related files according to policy; serves as a primary point of contact for FMLA paperwork for University Housing employees.

Department

Human Resources - Housing

Responsibilities

This position provides assistance with HR systems, processes, policies, procedures, and services for the Housing HR satellite office.

• Responsible for all personnel functions related to the appointment of assigned staff including initial hiring, updates, corrections, and terminations. Responsible for the timely and accurate completion of Personnel Action Forms, contracts, I-9's, background checks, and all related employment papers or actions required by the University and/or department. Maintain departmental personnel records for assigned areas. Assists in preparation for the University Housing Employee Orientation (NEO) for newly hired staff.
• Responsible for recruiting functions for assigned areas; responsible for verifying all actives and certifications of payroll for staff, researching and correcting any discrepancies found on the actives and cost center reports. Reviews OMNI reports for completion of mandatory training; NEOs, Mental Health. Semi-annual checks/approves non-exempt FACET reports for staff in the assigned area.
• Assists with processing Workers Compensation claims (maintaining contact with Environment Health & Safety), obtain authorization for medical treatment, prepares First Report of Injury and subsequent follow up material and maintains related files according to policy; serves as a primary point of contact for FMLA paperwork for University Housing employees.

Qualifications

High school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at [phone].

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.