Program Associate, NSFP & FSL - UBA/Student Affairs

Florida State University; Tallahassee (FL); On-site; USD 30,000 - 40,000; Full time

Job summary

Florida State University is seeking a Program Associate for the University Business Administration - Division of Student Affairs, specifically supporting the New Student & Family Program and Fraternity & Sorority Life (NSFP & FSL) in Tallahassee, FL. The role involves fiscal and HR duties, contract processing, and travel coordination within a busy student affairs environment.

The position requires a high school diploma or equivalent with several years of experience, strong customer service, and

Qualifications

• High school diploma or equivalent; four years of experience or an equivalent combination may substitute.
• Strong customer service skills and professional office experience.
• Proficiency in Microsoft Office Suite and organizational abilities.

Responsibilities

• Provides fiscal support for FSL & NSFP including requisitions, proxying PCard and invoicing; supports contracts and budgets.
• Coordinates HR functions including hiring, payroll cost centers, time/leave approvals, and HR reports.
• Oversees NSFP office operations, space maintenance, supplies, and front desk coverage; supports leadership with special projects.

Skills

Customer service

Microsoft Office

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Job Title: Program Associate, NSFP & FSL - UBA/Student Affairs

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63567

Department

University Business Administration - Division of Student Affairs - New Student & Family Program and Fraternity & Sorority Life

Responsibilities

• Provides fiscal support for both FSL & NSFP including entering requisitions, proxying purchasing cards, reviewing incoming invoices, and ensuring payment of all outstanding invoices. Assists the FSL & NSFP Business Manager in performing fiscal accounting for the Departments, including reconciling, and monitoring all FSL & NSFP budgets. Serves as PCard Proxy and completes weekly and monthly purchasing card reconciliation processes. Serves as both FSL & NSFP Contract Manager. Provides support and processes all contracts for both departments. Processes internal requisitions and purchase orders. Creates invoices for FSL & NSFP auxiliary budgets. Maintains FSL scholarship processes for Foundation projects.
• Coordinates departmental human resource functions for both FSL & NSFP Departments including hiring, personnel actions, terminations, and transfers. Ensures all hiring documents are complete and accurate. Responsible for reviewing and verifying active appointment reports, submitting cases to HR as needed, monitors time and leave for approvals, and payroll cost center reports. Serves as a FACET Rep.
• Oversees general office operations for NSFP including coordinating maintenance and repairs of space and equipment. Manages office supply inventory and orders supplies as needed. Serves as the departmental Property Custodian and Key Manager. Provides front desk coverage as needed. Provides recommendations on office operational needs to include equipment, workflow, staffing, and materials. Assists NSFP and FSL leadership with special projects as assigned.
• Serves as the Travel Representative for both FSL & NSFP Departments. Serves as travel delegate for Concur in preparing travel requests, expense reports, and may assist with travel arrangements.

Qualifications

A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

The ideal candidate will possess excellent customer service skills, proficiency in Microsoft Office Suite, and experience working in a professional office environment. They will demonstrate strong communication and organizational abilities, attention to detail, and a professional approach to supporting daily operations.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses

Anticipated Salary Range

Starting in the mid $30,000's to $40,000's, commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculato r to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select yes to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.