Accounting Representative

Florida State University; Tallahassee (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Florida State University Housing in Tallahassee is seeking an Accounting Representative to manage daily cash operations and support the housing budgets.

You will analyze charges, reconcile cash, oversee deposits, and coordinate with vendors and university offices to ensure accurate records and compliant processes.

The role requires strong accounting skills, attention to detail, and leadership to train and guide staff in cashiering functions.

Qualifications

• Bachelor's degree or high school diploma/equivalency with four years of related experience.
• Ability to maintain accurate records and retrieve files.
• Experience reconciling daily cash balance totals and processing deposits.
• Strong organizational and communication skills.

Responsibilities

• Analyze monthly departmental facility-related charges for Housing and Childcare operating budgets; liaise with Housing Business Offices, personnel, vendors, and University Facilities.
• P-Card proxy duties: maintain folders, reconciliations, and liaison with cardholders, vendors, auditors, and Procurement Office.
• Prepare and/or assist in reports for Housing Facilities; supervise Accounting Assistants and oversee cashiering standards and customer service.
• Daily cash duties: prepare daily deposits, reconcile cashiers to system reports, process deposits and voided transactions, and ensure security of cash-handling areas.

Skills

Cash handling

Recordkeeping

Reconciliation

Reporting

Education

Bachelor's degree or high school diploma/equivalency with four years of related experience

Tools

Cashiering system

P-card management

Job description

Job Title: Accounting Representative

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 63583

Department: Florida State University Housing

Responsibilities

Expenses: Analyzes monthly departmental facility-related charges for Housing and Childcare operating budgets. Acts as liaison between the Housing Business Offices, departmental personnel, vendors, and the University Facilities department.

P-Card Proxy Duties: This includes maintenance of P-card holders paid and pending charges folders, weekly reconciliation, and monthly reconciliation reports, and acting as a liaison between the Housing Business Office and cardholders, vendors, P-card auditors, and the Procurement Office.

Reporting: Prepares and/or assists in the preparation of reports for Housing Facilities and other related users. Supervises Accounting Assistants to ensure thorough training on the cashiering system, including housing and university policies and procedures. Oversees cashiering standards to ensure excellence in customer service. Provides leadership with new changes and routine functions in cashiering operations.

Daily Cash Duties: Responsible for the preparation of the daily deposit following established procedures. This process includes reconciling daily cash balance totals from cashiers to daily cashiering system reports, preparing appropriate deposit slips, and other tasks. Processes voided transactions and oversees daily closeout procedures. Also responsible for the security of the cash-handling area, including the alarm system, safe combination, and other secure areas. Oversees the technology checkout process for University Housing laptops, projectors, and other technology equipment. Performs other duties as needed.

Qualifications

Bachelor's degree or a high school diploma/equivalency and four years of experience related to the duties of this position. (Note: or a combination of post-high school education and experience equal to four years.)

Preferred Qualifications

• Ability to maintain accurate records and retrieve files from active or archive sources.
• Basic filing practices to include numeric and alphabetic systems.
• Experience in reconciling daily cash balance totals, preparing appropriate deposit slips, and processing voided transactions.
• Ability to gather, interpret, report, and/or edit information.
• Ability to prioritize, organize and perform multiple work assignments simultaneously.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses

Anticipated Salary Range

Salary is commensurate with education and experience.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.