Housing & Facility Rentals Admin Specialist

Yavapai-College; Prescott (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Yavapai-College is seeking an Administrative Assistant to provide comprehensive administrative and operational support for Property Management, Housing, and Facility Rentals. The role coordinates daily operations, serves as primary contact for residents and vendors, and handles schedules, contracts, and reporting.

Three years of related experience and strong organizational, communication, and customer service skills are essential. Bachelor's degree is preferred.

Qualifications

• Associates degree OR equivalent combination of education and experience.
• Minimum of three (3) years of progressively responsible administrative, operational, or related experience.
• Experience with financial processes including purchasing, billing, invoicing, and budget tracking.
• Experience in higher education administration or property management preferred.

Responsibilities

• Coordinate daily administrative operations for Property Management, Housing, and Facility Rentals.
• Serve as primary administrative contact for residents, employees, renters, vendors, and campus departments.
• Coordinate housing processes including applications, assignments, occupancy records, move-ins/outs, and waiting lists.
• Prepare and maintain contracts, agreements, reports, and documentation.
• Coordinate facility rentals from inquiry to event completion, including logistics and client communications.
• Support billing, deposits, invoices, purchasing, procurement, and budget tracking.
• Maintain departmental databases, calendars, and reservation systems.
• Generate occupancy, rental activity, financial, and operations reports.

Skills

Organizational skills

Customer service

Communication

Multitasking

Interpersonal skills

Judgment & confidentiality

Education

Associates degree or equivalent

Bachelor's degree preferred

Tools

StarRez

Coursedog

Banner SaaS

Microsoft Office

Job description

Yavapai-College is seeking an Administrative Assistant to provide comprehensive administrative and operational support for Property Management, Housing, and Facility Rentals. The role coordinates daily operations, serves as primary contact for residents and vendors, and handles schedules, contracts, and reporting.

Three years of related experience and strong organizational, communication, and customer service skills are essential. Bachelor's degree is preferred.