Facilities Operations & Administrative Specialist

Pima Community College; Tucson (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Pima Community College in Tucson seeks a Facilities Administrative Coordinator to coordinate multiple processes, generate reports, requisitions, purchase orders, and manage department records. The role requires analytical decision-making, strong communication, and the ability to respond to complex inquiries while supporting IT and facilities stakeholders.

The successful candidate will track budgets, handle vendor interactions, and maintain files.

Qualifications

• Associates Degree/Vocational or technical training in office management.
• Three to five years of related experience providing technology general office support.
• Bachelor's degree and/or advanced certification in administrative support or related area.

Responsibilities

• Coordinate multiple or complex processes requiring analytical decision-making.
• Generate reports, requisitions, and purchase orders; monitor invoices.
• Update and manage department files and records; schedule department meetings.
• Answer, screen and direct phone calls; respond to emails; prepare reports, letters, spreadsheets, and requisitions; take notes.
• Provide information and assistance to college departments and the public; serve as a liaison for procedures and systems.

Skills

Analytical thinking

Communication skills

Time management

Customer service

Problem solving

Interpersonal skills

Education

Associates Degree in office management

Bachelor's degree in administrative support or related area

Tools

AutoCAD (basic)

Microsoft Office

Job description

Pima Community College in Tucson seeks a Facilities Administrative Coordinator to coordinate multiple processes, generate reports, requisitions, purchase orders, and manage department records. The role requires analytical decision-making, strong communication, and the ability to respond to complex inquiries while supporting IT and facilities stakeholders.

The successful candidate will track budgets, handle vendor interactions, and maintain files.