Housing Contracts Analyst II (Procurement)

Clackamas County; Oregon City (OR); Hybrid; USD 83,000 - 106,000; Full time

Benefits offered by this job

PERS/OPSRP

Dental plans

EAP (Employee Assistance Program)

Longevity pay

457b/retirement options

Hybrid on-site/telework

Job summary

Clackamas County in Oregon seeks a Management Analyst 2 specialized in housing contracts to provide management analysis and contract administration for the Supportive Housing Services Program. You will develop and administer contracts, monitor performance, and advise on procurement strategies while ensuring compliance with guidelines.

The role requires experience in negotiating contracts, working with vendors, and translating program needs into contract terms.

Qualifications

• At least four (4) years of experience negotiating, reviewing, and monitoring contracts and working with complex purchasing and procurement regulations.
• Experience negotiating contractual and subrecipient agreements, including procurement requirements and contract terms and conditions.
• Experience working directly with vendors, providers, contractors, and/or suppliers.
• Working knowledge of the principles and practices of contract preparation and administration.
• Familiarity with federal and state funding processes.
• Ability to prepare clear, accurate, and concise reports in a timely manner.
• Ability to establish and maintain effective working relationships with outside organizations, including nonprofits, other county employees, and the public.
• Strong analytical, problem-solving, and critical reasoning skills.

Responsibilities

• Coordinate with vendors, management, and other partners to ensure contracts are developed and submitted correctly and comply with procurement guidelines.
• Negotiate contractual and subrecipient agreements, including procurement requirements and contract terms and conditions.
• Recommend procurement strategies and options that address department business needs and comply with county processes.
• Translate program requirements into contract terms, evaluate contracts for potential performance risks, and review and draft bid terms and conditions.
• Maintain and update contract databases, ensure records are retained according to established retention schedules, and assist with improving the department’s file management practices.
• Serve as a liaison with Procurement and Contract Services, the Office of County Counsel, the Risk and Safety Division, and other stakeholders.
• Coordinate with program staff, the Human Services Manager, and HCDD leadership to evaluate compliance with contract terms throughout the contract period and renew or terminate contracts at the end of the term.
• Advise department staff and provide technical assistance to resolve difficult or complex procurement and contract issues.
• Develop and administer formal and informal solicitations, including specifications and supporting documents; issue addenda; facilitate proposal conferences; evaluate proposals against specifications; prepare prospective provider clarification questions and answers for publication on OregonBuys; process contract agreements and supporting documentation; and issue responses.

Skills

Contract negotiation

Procurement regulations

Vendor management

Contract administration

Analytical skills

Tools

Microsoft Word

Excel

Access

Job description

Clackamas County in Oregon seeks a Management Analyst 2 specialized in housing contracts to provide management analysis and contract administration for the Supportive Housing Services Program. You will develop and administer contracts, monitor performance, and advise on procurement strategies while ensuring compliance with guidelines.

The role requires experience in negotiating contracts, working with vendors, and translating program needs into contract terms.