Office Specialist 2

Clackamas County; Oregon City (OR); On-site; USD 55,000 - 70,000; Full time

Job summary

Clackamas County is seeking an Office Specialist 2 to provide administrative and operational support across county facilities in Oregon City. The role leads lobby staff, organizes conference rooms, and manages work orders, with backup support for the front admin team.

The position requires coordinating logistics, completing tasks with independent judgment, and complying with safety and mail/courier procedures. This on-site role is essential for maintaining county services.

Qualifications

• At least two years of administrative office support experience.
• Experience organizing and prioritizing multiple assignments.
• Experience scheduling meetings and coordinating logistics.
• Experience exercising independent judgment to resolve routine issues.
• Ability to report to work during inclement weather or emergencies.

Responsibilities

• Conference Room Organizer: process requests, schedule meetings, ensure set ups and safety compliance.
• Lobby Lead: assign work, train staff, monitor projects, maintain logs and document retention.
• Work Order/Service Request Management: enter/track work orders, PM data, assist training.
• Cross-train on courier and logistics programs; provide coverage as assigned.
• Back up the front admin team: answer main phone, manage emails, mail distribution.

Skills

Admin experience

Multitasking

Meeting scheduling

Independent judgment

Emergency continuity

Tools

Microsoft Office

CMMS

Work order system

Access control

Job description

This Job Posting closes at 11:59 p.m. (Pacific Time) on Wednesday, October 21, 2026.

COMPENSATION

Annual Pay Range: $ 55,196 - $ 69,738

Hourly Pay Range: $ 26.53 - $ 33.52

Salary offers will be made within the posted pay range and will be based on the candidate's experience (paid or unpaid) that is directly relevant to the position.

JOB DETAILS AND QUALIFICATIONS

Clackamas County’s Office of Facilities Management seeks an Office Specialist 2 to join our team and provide administrative and operational support across our county facilities. This role suits someone who enjoys staying organized, solving problems, and keeping operations moving.

As the Office Specialist 2, you will lead lobby staff by arranging schedules, assigning tasks, providing training, and ensuring coverage at the Developmental Services Building (DSB) and the Public Services Building (PSB) on the county’s Red Soil Campus in Oregon City. You will assist employees, visitors, contractors, and the public with professionalism, maintaining consistent service even when priorities change or unexpected situations arise.

You will also be responsible for organizing conference rooms across multiple buildings by coordinating requests, preparing rooms for meetings, and ensuring safety requirements are met. The role includes managing work orders and service requests, ensuring accurate information, identifying additional tasks, and directing work to the relevant Facilities teams. You will provide backup assistance with our work order system, including preventative maintenance data entry, access cards, fleet programs, courier and logistics operations, and other Facilities programs.

The position also provides administrative support to the Facilities Maintenance office, including answering the main phone, checking emails, and arranging mail and package distribution.

Required Minimum Qualifications/Transferable Skills:

• At least two (2) years of administrative office support, clerical, or related customer service experience involving internal and external customers
• Experience organizing and prioritizing multiple assignments, projects, or operational activities
• Experience scheduling meetings, coordinating logistics, organizing rooms, events, or similar activities
• Experience performing work that requires independent judgment to resolve routine issues, respond to questions, or determine appropriate next steps
• Ability to report to or remain at work during inclement weather, emergencies, or disasters and perform assigned duties to support the continuity of essential county services

Preferred Qualifications/Transferable Skills:

• Intermediate proficiency with Microsoft Office, including Outlook, Word, and Excel
• Experience working in a government, public-sector, facilities, property management, or similar operational environment
• Experience using a computerized maintenance management system (CMMS) or other work order/service request system
• Experience coordinating conference rooms, meetings, events, or facility-related logistics
• Experience leading, training, scheduling, or coordinating the work of other staff, including serving as a lead worker
• Experience processing, assigning, tracking, or reviewing work orders, service requests, or preventive maintenance activities
• Experience working with access control, facility security, fleet, courier/logistics, mail, or other facility support programs
• Experience maintaining logs, records, documentation, or other information requiring accuracy and retention in accordance with established procedures

Pre-Employment Requirements:

• Must pass a criminal history check, which may include a national or state fingerprint records check
• Must pass a post-offer physical assessment; accommodation requests will be reviewed on an individual basis in compliance with State and Federal legislation.

*For veterans qualified for Veterans' Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.

TYPICAL TASKS

Duties may include, but are not limited to, the following:

Conference Room Organizer - Processes conference room requests, schedules meetings in Conference Room Scheduler, completes conference room set‑ups, and coordinates after‑hours meeting needs. Responds to questions and inquiries about conference rooms. Manages conference rooms overseen by Facilities Maintenance, ensures compliance with fire and safety regulations, and maintains required fire and safety certifications.

Lobby Lead - In consultation with the supervisor, monitors and prioritizes projects and assignments. Assigns work and schedules, trains employees, checks completed work, and provides backup support and break coverage as needed. Reports operating problems to the supervisor, observes people in the building, and records events as required. Audits lobby logs and ensures document retention according to county guidelines. Uses independent judgment to respond to escalations and emergencies in the DSB & PSB lobby and reports events to supervisors.

Work Order / Service Request Management: Convert to WO, review date and info, and find additional tasks to add. Provide backup to the other OS2 in converting all work orders and assigning them to the appropriate team. Assist in entering PM data into the work order system. Facilitate Facilities Maintenance procedures and guidelines, and assist in training staff to work with the public, clients, and other office personnel at the DSB and PSB. Monitor, assist, and report on programs and partnerships such as Access Control and Fleet Management as assigned by the supervisor.

Cross‑train on courier and logistics programs and provide coverage as assigned.

Back up the front admin team. Monitor and answer the Office's main phone. Monitor and forward messages from the office email. Pick up and send office mail. Distribute mail and packages to the correct people. Coordinate garbage pickup as needed. Back up the access card program.

WORK SCHEDULE

This position is included in the county’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.

This position is designated as on‑site/in‑person. It is expected that the selected candidate will perform duties at the specified on‑site work location.

WORKING CONDITIONS

Duties may include contact with individuals from varied socioeconomic groups, or individuals who are hostile and/or emotionally distressed and in need of Clackamas County services.

Duties require frequent reaching overhead, kneeling, bending, grasping, fine motor control, the ability to lift and lower objects up to 35 pounds, and push 130 pounds, and frequent exposure to slippery surfaces and adverse weather conditions.

This position is designated as essential and may be required to report to or remain at work during inclement weather, major emergencies, or disasters when other employees may be excused. Individuals in this role help ensure the continuity of vital county services and may be asked to remain on duty or report to work as directed by their supervisor. In emergency situations, employees may also be temporarily assigned related duties to support critical operations.

ABOUT THE DEPARTMENT

Clackamas County’s Facilities Management Division supports county operations by providing safe, secure, sustainable, and well‑maintained facilities that enable the effective delivery of public services. The division is responsible for the stewardship of county‑owned and leased buildings and infrastructure, ensuring that employees, residents, and visitors have access to functional and reliable spaces.

Facilities Management maintains more than 1.2 million square feet across over 100 owned and leased facilities, from small service sites to major public buildings. Services include preventive and corrective maintenance, HVAC, electrical, plumbing, janitorial, landscaping, utilities and energy management, security and access control, fire and life‑safety compliance, lease administration, space planning, construction and capital improvement projects, warehouse and logistics support, mail and courier operations, and 24/7 emergency response.

Through a comprehensive maintenance program, service request system, and coordination of specialized contract services, the division protects county assets, improves operational efficiency, and supports a safe and sustainable environment for county staff and the community.

APPLICATION PROCESS

Clackamas County only accepts online applications.

• Help with the Application

Clackamas County only accepts online applications. If you have any questions or issues, you may contact the Department of Human Resources by calling 503-655-8459 or emailing us at [e-mail]. Our office hours are Monday - Thursday 7:00 a.m. - 6:00 p.m. Pacific Time (closed on Fridays).

HOW TO CLAIM VETERANS' PREFERENCE

• Requesting Veterans' Preference
• Learn more about Oregon's Veterans' Preference

VISA SPONSORSHIP

Clackamas County does not offer visa sponsorships. Once a job applicant has accepted a position, theywill be required to complete an I-9 and confirm authorization to work in the United States prior to their first day.

EQUAL EMPLOYMENT OPPORTUNITY

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the Department of Human Resources prior to the recruitment close date. You may request an accommodation during the online application process.