House Manager

Career Group; Palo Alto (CA); Hybrid; USD 105,000 - 115,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) with employer match

Paid Holidays

PTO

Sick Days

Job summary

Career Group is seeking a proactive House Manager to oversee two private residences in Palo Alto and Redwood City. The role requires hands-on, detail-oriented individuals who can coordinate vendors, maintenance and household operations with discretion and reliability.

The position is hybrid with afternoon onsite availability, involving daily travel between the Peninsula homes and occasional travel to San Francisco. Salary ranges from $105,000 to $115,000 per year plus benefits.

Qualifications

• 2–3 years of relevant experience in private household support, hospitality, workplace or office operations, facilities, property management or related field.
• Exceptional organizational skills with strong follow-through on tasks and projects.
• Proactive, resourceful and solutions-oriented with ownership of responsibilities.

Responsibilities

• Oversee day-to-day household operations across two residences in Palo Alto and Redwood City.
• Coordinate vendors, maintenance providers and service professionals.
• Schedule cleaners, gardeners, tradespeople and other household service providers.
• Manage purchasing, supplies, inventory and general organization.
• Maintain records of vendors, appointments and maintenance schedules.
• Communicate priorities and updates to the Director of Personal Affairs.
• Travel between Peninsula residences daily and provide onsite support in the afternoons; occasional travel to San Francisco.

Skills

Hospitality experience

Facilities management

Office operations

Organizational skills

Job description

House Manager | Palo Alto & Redwood City | $105,000–$115,000 + Benefits

Our client, a private household, is seeking a proactive, highly organized, and resourceful House Manager to oversee the day-to-day operations of two residences in Palo Alto and Redwood City. Reporting to the Director of Personal Affairs, this individual will help ensure both homes are exceptionally well maintained, organized, and running smoothly. This is an excellent opportunity for someone with 2–3 years of experience in hospitality, facilities, property management, office operations, or a similar service-oriented environment who is looking to grow within private service. The ideal candidate is hands-on, detail-oriented, and comfortable managing multiple priorities independently while coordinating closely with household vendors and service providers.

What You’ll Do

• Oversee day-to-day household operations across two residences, ensuring both homes are maintained to a high standard.
• Serve as the primary point of contact for household vendors, maintenance providers, and service professionals.
• Schedule and coordinate cleaners, gardeners, tradespeople, and other household service providers.
• Coordinate repairs and preventative maintenance, proactively following up to ensure work is completed correctly, thoroughly, and on time.
• Oversee household facilities needs, including access controls, trash services, utilities, pools, saunas, and other property-related systems.
• Manage household purchasing, supplies, inventory, and general organization, ensuring the homes remain well stocked and operationally efficient.
• Maintain accurate records of vendors, appointments, maintenance schedules, and outstanding projects.
• Communicate proactively with the Director of Personal Affairs regarding household priorities, project updates, and open items.
• Manage household mail and packages, ensuring items are handled and organized appropriately.
• Assist with light event preparation and other household projects as needed.
• Build and maintain comprehensive house manuals, operational procedures, and organizational systems to support consistency across both residences.
• Travel between Peninsula residences daily and provide onsite support in the afternoons.
• Travel to San Francisco residences as needed.

What We’re Looking For

• Approximately 2–3 years of relevant experience in private household support, hospitality, workplace or office operations, facilities, property management, supply chain, or a related field.
• Exceptional organizational skills and attention to detail, with strong follow-through on tasks and projects.
• Proactive, resourceful, and solutions-oriented, with the ability to take ownership of responsibilities from start to finish.
• Strong communication and interpersonal skills, with the ability to coordinate effectively with vendors, contractors, and service providers.
• Demonstrated ability to manage multiple priorities, maintain accurate records, and keep household operations running smoothly.
• Hands-on mentality and willingness to pitch in wherever needed, from coordinating maintenance projects to managing everyday household details.
• Calm, adaptable, and comfortable navigating shifting priorities and unexpected needs.
• Sound judgment, reliability, and a strong understanding of the discretion required when working within a private household.
• Valid driver's license and ability to travel between residences on the Peninsula, with occasional travel to San Francisco.
• Genuine interest in building a long-term career in private service and growing within a household operations role.

Schedule & Location

Palo Alto and Redwood City, CA, with daily travel between both Peninsula residences.

Hybrid - Afternoon onsite availability required.

Occasional travel to San Francisco residences as needed.

$105,000–$115,000 annually, depending on experience.

• Full benefits package, including healthcare coverage
• PTO, Sick Days, Paid Holidays
• 401(k) with employer match

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