Hotel Event Coordinator: Plan & Orchestrate Meetings

Guest Services, Inc.; Naples (FL); On-site; USD 45,000 - 55,000; Full time

Job summary

Guest Services, Inc. is seeking an organized, service-focused Event Coordinator to support our Sales and Catering team in delivering seamless meetings, conferences, and social events in Naples.

You will coordinate event details from planning through execution while also supporting daily administrative functions of the sales office, ensuring clear communication and exceptional guest experiences. The role requires 1-3 years of hotel or hospitality experience, strong organizational and

Qualifications

• 1-3 years of hotel or hospitality experience preferred.
• Strong organizational and communication skills.
• Attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office; hotel sales system experience a plus.

Responsibilities

• Coordinate event details including meeting space, menus, room blocks, audiovisual needs, and event timelines.
• Prepare and distribute BEOs and event documentation, ensuring details are accurate and communicated to operational departments.
• Manage wedding and group room blocks, including guest communication and reservation coordination.
• Support the Sales department with administrative responsibilities including contracts, correspondence, and records in the sales system.

Skills

Hotel hospitality experience

Organizational skills

Communication skills

Attention to detail

Microsoft Office

Hotel sales system

Tools

Microsoft Office

Hotel sales system

Job description

Guest Services, Inc. is seeking an organized, service-focused Event Coordinator to support our Sales and Catering team in delivering seamless meetings, conferences, and social events in Naples.

You will coordinate event details from planning through execution while also supporting daily administrative functions of the sales office, ensuring clear communication and exceptional guest experiences. The role requires 1-3 years of hotel or hospitality experience, strong organizational and