Hotel Event Coordinator - Doubletree

Guest Services, Inc.; Naples (FL); Presencial; USD 45 000 - 55 000; Tempo integral

Resumo da oferta

Guest Services, Inc. is seeking an organized, service-focused Event Coordinator to support our Sales and Catering team in delivering seamless meetings, conferences, and social events in Naples.

You will coordinate event details from planning through execution while also supporting daily administrative functions of the sales office, ensuring clear communication and exceptional guest experiences. The role requires 1-3 years of hotel or hospitality experience, strong organizational and

Qualificações

• 1-3 years of hotel or hospitality experience preferred.
• Strong organizational and communication skills.
• Attention to detail and ability to manage multiple priorities.
• Proficiency with Microsoft Office; hotel sales system experience a plus.

Responsabilidades

• Coordinate event details including meeting space, menus, room blocks, audiovisual needs, and event timelines.
• Prepare and distribute BEOs and event documentation, ensuring details are accurate and communicated to operational departments.
• Manage wedding and group room blocks, including guest communication and reservation coordination.
• Support the Sales department with administrative responsibilities including contracts, correspondence, and records in the sales system.

Conhecimentos

Hotel hospitality experience

Organizational skills

Communication skills

Attention to detail

Microsoft Office

Hotel sales system

Ferramentas

Microsoft Office

Hotel sales system

Descrição da oferta de emprego

Job Summary

The DoubleTree Suites by Hilton Naples is seeking an organized, service-focused Event Coordinator to support our Sales and Catering team in delivering seamless meetings, conferences, and social events. This role coordinates event details from planning through execution while also supporting the daily administrative functions of the sales office. The Event Coordinator helps ensure clear communication, organized documentation, and exceptional guest experience.

Compensation Amount

50,000.00 USD Annual

Job Description

What You'll Do

• Coordinate event details including meeting space, menus, room blocks, audiovisual needs, and event timelines. Serve as a welcoming point of contact for clients throughout the planning process and respond to requests with professionalism and care.
• Prepare and distribute Banquet Event Orders (BEOs) and event documentation, ensuring details are accurate and communicated to operational departments. Provide support before, during and after events as needed.
• Manage wedding and group room blocks, including guest communication, reservation coordination, and assisting clients and guests with rooming details.
• Support the Sales department with administrative responsibilities including preparing contracts and correspondence, maintain accurate records in the sales system, and assisting with office coordination and reporting.

What We're Looking For

• 1-3 years of hotel or hospitality experience preferred
• Strong organizational and communication skills
• Attention to detail and ability to manage multiple priorities
• Proficiency with Microsoft Office; hotel sales system experience a plus

Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.

Guest Services, Inc. is an Equal Opportunity employer. All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.