Hotel Assistant Front Office Manager - FULL TIME

Graceland, Inc.; Memphis (TN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Benefits after 60-day introductory"

Promotional opportunity

Job summary

The Guest House at Graceland in Memphis, TN, is hiring a full-time Front Office Supervisor in the Operations Department with variable working hours, including weekends, holidays, and overtime. You will assist the Front Office Manager, oversee PBX, Front Desk, Guest Services, and Bell Person staff, handle guest concerns, train new employees, and ensure security procedures are followed.

This is a promotional opportunity with benefits after a 60-day introductory period; applications will remain

Qualifications

• Excellent communication and interpersonal skills are essential.
• Ability to prioritize and work with minimum supervision.
• Knowledge of Memphis and local attractions is helpful.
• Experience in guest service/front desk and supervisory responsibilities is required.

Responsibilities

• Assist the Front Office Manager with assigning tasks and shift coverage.
• Field complaints and address guest concerns.
• Answer phone inquiries and provide information.
• Oversee PBX, Front Desk, Guest Services, and Bell Person staff.
• Address complaints with quality customer service and train new employees.

Skills

Excellent communication

Interpersonal skills

Microsoft Office Suite

Supervisory abilities

Guest service experience

Confidentiality

Organization

Knowledge of Memphis attractions

Education

Hotel management or related education

Tools

Microsoft Office

Job description

This is a full-time position located in the Operations Department at The Guest House at Graceland with variable/flexible working hours to include weekends, holidays and overtime as required. Benefits will be offered after successful completion of a sixty (60) day introductory period. This is a promotional opportunity and is an internal/external recruitment.

RESPONSIBILITIES

• Assist the Front Office Manager with assigning tasks and department shift coverage as needed.
• Field complaints and address guest concerns
• Answer phone inquiries, direct calls and provide information.
• Oversee and supervise PBX, Front Desk, Guest Services, and Bell Person staff.
• Address complaints and requests with quality customer service skills
• Train new employees.
• Monitor front desk and ensure that employees comply with all security procedures for guests and visitors.
• Create, organize, and maintain schedules for all employees in the department.
• Ensure front desk is always covered.
• Perform bookkeeping, reservations, and clerical duties.
• .Fill in for night auditor and other front desk positions as needed
• Other duties as assigned.

REQUIRED SKILLS, KNOWLEDGE AND ABILITIES

Excellent communication and interpersonal skills are essential including but not limited to written, verbal both in person and over the telephone; proficiency in Microsoft Office Suite required; ability to prioritize and work with minimum supervision; ability to maintain accuracy, quality and effectiveness under pressure and with competing deadlines, numerous interruptions and conflicting demands; knowledge of the city of Memphis and local and regional attractions helpful; organizational skills to prioritize and complete a wide variety of tasks in a timely manner; capability to exercise tact and diplomacy during discussions with individuals who may be irate or upset; ability to perceive and deal with sensitive issues and maintain confidentiality; ability to deal successfully with a wide range of people; previous guest service/front desk experience required, must have an aptitude for supervisory responsibilities including performance appraisals, assigning tasks, motivating employees and encouraging employee development.

PHYSICAL REQUIREMENTS

Ability to speak clearly and distinctly both in person and on the telephone, ability stoop, reach, walk, and stand for long periods of time; ability to lift up to 25 pounds.

SPECIAL REQUIRMENTS

A valid driver’s license is required; must have hotel operation experience and/or equivalent education in hotel management/business administration; hospitality field or equivalent work-related experience is required; previous supervisory experience is preferred.

SPECIAL CONDITIONS

Ability to work weekends and occasional overtime and holidays as needed; ability to maintain confidentiality and objectivity; no smoking in the work area.

APPLICATION PROCESS

Must be able to pass a background check and pre-employment drug test. We are an equal opportunity employer. This position will remain open until filled.