Hospitality & Workplace Experience Specialist

Panthalassa; Portland (OR); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Equity

Full benefits

Relocation assistance

Health insurance

Dental insurance

Vision insurance

Disability insurance

401(k)

Stock options

Job summary

Panthalassa is seeking a Workplace Experience Coordinator in Portland, OR to oversee hospitality programs, maintain shared spaces, and manage daily kitchen and food service operations. The role emphasizes high-touch service, proactive problem-solving, and a hands-on approach to keep the workplace organized and efficient.

Ideal candidates bring 2+ years in workplace operations or related fields, strong organizational skills, and comfort operating in a fast-paced, collaborative environment.

Qualifications

• 2+ years in workplace operations, hospitality, events, or similar high-touch service.
• Independent onsite work with minimal supervision.
• Strong organizational habits and familiarity with checklists.

Responsibilities

• Perform regular visual sweeps and resets across shared spaces (kitchen, break room, gym, conference rooms, and common areas).
• Maintain readiness of all conference rooms and collaboration areas: clean, stocked, and continuously usable.
• Maintain workplace presentation at a high standard, especially in high-use and visitor-facing areas.
• Serve as a trusted onsite resource for day-to-day workplace needs, responding quickly and following through with discretion and good judgment.
• Anticipate needs before they become blockers - supplies, cleanliness, functionality, readiness.
• Identify recurring issues and propose improvements to routines, layouts, and workflows.
• Support meeting setup and resets as needed, including quick turnarounds between sessions.
• Provide ad hoc hospitality support as needs arise across the organization.
• Coordinate service calls and maintenance for kitchen equipment and hospitality-related needs.
• Maintain vendor relationships for food, beverage, and service providers; monitor quality and reliability.
• Support expense tracking and reconciliation for hospitality-related purchases as needed.
• Help create a welcoming, professional experience for employees, guests, and vendors.
• Assist with light administrative tasks such as mail distribution, shipping support, or vendor coordination when needed.
• Keep the employee kitchen, dining areas, and coffee/beverage stations clean, stocked, and running smoothly.

Skills

Hospitality operations

Customer service

Organizational skills

Checklists & inventory

Digital workplace tools

Tools

Atlassian

Job description

Panthalassa is seeking a Workplace Experience Coordinator in Portland, OR to oversee hospitality programs, maintain shared spaces, and manage daily kitchen and food service operations. The role emphasizes high-touch service, proactive problem-solving, and a hands-on approach to keep the workplace organized and efficient.

Ideal candidates bring 2+ years in workplace operations or related fields, strong organizational skills, and comfort operating in a fast-paced, collaborative environment.