Workplace Experience Coordinator

Boly Welch; Portland (OR); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

PTO

Medical Insurance

Flexible Spending Account (FSA)

Job summary

Boly:Welch is seeking a Workplace Experience Coordinator for a fully on-site role in Portland, OR. You will oversee day-to-day hospitality, maintain shared spaces, kitchens, and meeting rooms to a high standard, and keep the workplace clean, stocked, and welcoming for employees and visitors.

You’ll handle food and beverage operations, event setup, and vendor coordination while partnering with stakeholders to ensure smooth operations and proactive issue resolution.

Qualifications

• 2+ years of experience in corporate hospitality or similar high-touch professional service environments.
• Experience maintaining office facilities, food & beverage supplies, and event logistics.
• Strong organizational habits and familiarity with checklists, inventory tracking, and digital workplace tools (email/chat, ticketing, or task systems such as Atlassian).

Responsibilities

• Oversee day-to-day hospitality and workplace experience programs to keep employees supported, productive, and engaged.
• Maintain shared spaces, conference rooms, kitchens, and shared areas to a high standard.
• Identify issues proactively and resolve concerns, improving workplace processes and routines.
• Manage food & beverage operations, including kitchen inventory and catering coordination.
• Support workplace events with room setup, logistics, and guest experiences; partner with service providers and stakeholders.

Skills

Hospitality experience

Office facilities management

Digital workplace tools (email/chat, '

Tools

Atlassian tools

Job description

Job Number: 32667

Salary: $28-$35/hr

Industry: Technology

Must Haves

• 2+ years of experience in corporate hospitality or similar high-touch professional service environments
• Experience maintaining office facilities, food & beverage supplies, and event logistics
• Strong organizational habits and familiarity with checklists, inventory tracking, and digital workplace tools (email/chat, ticketing, or task systems such as Atlassian)

Your New Role

Looking for a role where your work has a direct impact on the employee experience? We’re partnering with an innovative, mission-driven technology company to find a Workplace Experience Coordinator who thrives on creating an organized, welcoming, and highly functional workplace.

As the Workplace Experience Coordinator, you’ll oversee the day-to-day hospitality and workplace experience programs that keep employees supported, productive, and engaged. You’ll maintain shared spaces, conference rooms, kitchens, and shared areas to a consistently high standard, ensuring the workplace remains clean, stocked, organized, and ready for use at all times. You’ll also serve as a trusted onsite resource, proactively identifying issues, resolving concerns, and continuously improving workplace processes and routines.

In this role, you’ll manage food and beverage operations, including kitchen inventory, snack and beverage programs, weekly catered lunches, and vendor coordination. You’ll support workplace events by handling room setup, logistics, catering coordination, and guest experiences, while also partnering with service providers and internal stakeholders to ensure seamless operations. From employee hospitality to visitor experiences, you’ll help create an environment that feels polished, professional, and thoughtfully maintained.

The team is looking for someone who is highly service-oriented, proactive, and detail-focused, with a genuine passion for supporting others. This person will need to have strong organizational skills, excellent judgment, and the ability to anticipate needs before they become problems.

This is a fully on-site role.

Your New Organization

Join a cutting-edge clean energy organization that is tackling some of the world’s most ambitious infrastructure challenges. Our client brings together innovators from a wide range of technical and operational backgrounds to develop breakthrough technology with a meaningful global impact. Here, you’ll be empowered to contribute ideas, work alongside incredibly talented teams, and play a direct role in building solutions for a more sustainable future. The company is known for its collaborative, mission-driven culture, where curiosity, ownership, and continuous learning are highly valued.

As a Boly:Welch contracted employee, you’ll be eligible to receive our full suite of benefits, including PTO, medical insurance, an FSA, and retirement plan.

Should you be converted into a full-time position after your contact duration, you’ll be eligible for our client’s comprehensive benefits package. This includes equity in the company; flexible PTO; company paid health, dental, vision, and disability insurance; 401(k); health FSA; and dependent care FSA.

Please Note

Boly:Welch is a full-service recruiting and executive search agency representing a Boly:Welch partner in this search. As talent advisors, we will be the liaison between our partner and yourself during the recruitment process. You will directly join our partner client’s team if they select you as the successful candidate for this role.

We do not use AI to read resumes at Boly:Welch; every resume is reviewed by a member of our team to ensure we engage in an equitable and human hiring process. We look forward to seeing your application!