Hospitality Staffing Coordinator | Recruit & Onboard

The Party Staff, Inc.; Costa Mesa (CA); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Grow into full-time role

Supportive, high-performing team

Orange County office expansion

Direct impact on clients and staff

Job summary

The Party Staff, Inc. in Costa Mesa, CA is seeking a detail-oriented Recruitment & Staffing Coordinator to recruit top hospitality talent, screen applicants via JazzHR, schedule interviews, and support onboarding while maintaining accurate staff files.

You will also assist with client staffing events, match staff to openings, and coordinate shift details. 1–3 years HR/recruiting experience (hospitality preferred) and a valid driver's license are advantageous for this dynamic role.

Qualifications

• 1–3 years of recruiting, staffing, or HR experience (hospitality experience preferred)
• Excellent organizational, communication, and customer service skills
• Tech-savvy and proficient with Microsoft Office and web-based platforms
• Valid driver's license and reliable transportation
• Comfortable working in a dynamic environment with shifting priorities

Responsibilities

• Source candidates through job boards, referrals, social media, job fairs, and networking
• Screen applicants and schedule interviews through our ATS (JazzHR)
• Conduct interviews, reference checks, and orientations
• Manage onboarding including employment authorization forms, E-Verify, and background checks
• Maintain accurate staff files and candidate records
• Assist with scheduling and staffing client events
• Match qualified staff to open positions and confirm assignments
• Communicate shift details and event expectations to employees
• Occasionally attend client events or orientations (local travel required)
• Support the operations manager with daily coordination, staff development, and continuous improvement
• Maintain confidentiality and follow company policies in all staff and client interactions
• Participate in staff training initiatives and departmental best practices
• Maintain strong, ongoing relationships with existing clients
• Provide timely updates and follow-ups to ensure fulfillment and satisfaction
• Occasionally attend client events for check-ins, staff greetings, and quality assurance
• Collaborate with sales and operations teams to understand and meet client expectations

Skills

Organizational skills

Communication

Customer service

Microsoft Office

Driver's license

Tools

JazzHR

Job description

The Party Staff, Inc. in Costa Mesa, CA is seeking a detail-oriented Recruitment & Staffing Coordinator to recruit top hospitality talent, screen applicants via JazzHR, schedule interviews, and support onboarding while maintaining accurate staff files.

You will also assist with client staffing events, match staff to openings, and coordinate shift details. 1–3 years HR/recruiting experience (hospitality preferred) and a valid driver's license are advantageous for this dynamic role.