Hospitality Sales Coordinator: Proposals & Events Lead

Hotel Leveque; Milwaukee (WI); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Insurance enrollment from DAY 1

Paid time off from DAY 1

Holiday pay from DAY 1

Hotel and travel discounts

Professional development opportunities

Job summary

First Hospitality seeks a Sales Coordinator for Homewood Suites by Hilton Milwaukee Downtown. The role supports the sales team with proposals, contracts, BEOs, and event bookings, while managing office operations and communications.

You will interact with clients, prepare reports, and assist in creating marketing collateral in a fast-paced hotel environment. The position emphasizes accuracy, organization, and teamwork, with opportunities for development in Sales, Events, and Marketing.

Qualifications

• High School Diploma or equivalent.
• Excellent interpersonal and customer service skills.
• Ability to communicate with a variety of personality types and situations.
• Excellent time management with ability to meet deadlines.
• Proficient in Microsoft Office 365.

Responsibilities

• Assist the sales team in preparing proposals, contracts, BEOs, and assign electronic leads as directed.
• Enter group bookings and event space in the property’s Sales & Catering system.
• Create master SRP’s for rates codes, groups and miscellaneous tasks.
• Create, update, and maintain sales & catering files.
• Distribute mail, order, and maintain an inventory of office supplies.
• Maintain adequate phone coverage as defined by the Director of Sales & Marketing.
• Produce accurate and timely reports that meet the needs of the Director of Sales & Marketing, sales team, and senior management.
• In collaboration with the sales team, conduct any walk-in or scheduled tours for social blocks and corporate/group potential clients as needed in the absence of the sales team.
• Assist the Director of Sales & Marketing in developing and producing promotional flyers and marketing material, maintain all digital assets.
• Assist in the development and production of the Hotel’s employee newsletter.
• Produce sales & catering material to include but not limited to name badges, tent cards, menus and menu cards, and other miscellaneous related collateral.
• Assist in managing BEO book and daily change log.
• Inspect show rooms and ready meeting space for site tours and client meetings; prepare and distribute Daily Site Tour list.
• Assist the sales & banquet department in setting meeting rooms, and respond to guest needs as necessary, as needed and depending upon staffing levels.
• Update all property signage and electronic messaging.
• Maintain a professional and creative attitude while dealing with internal and external customers
• Special projects as assigned by the Director of Sales & Marketing

Skills

Interpersonal skills

Customer service

Communication

Time management

Professional attitude

Education

High School Diploma or equivalent

Tools

Microsoft Office 365

Job description

First Hospitality seeks a Sales Coordinator for Homewood Suites by Hilton Milwaukee Downtown. The role supports the sales team with proposals, contracts, BEOs, and event bookings, while managing office operations and communications.

You will interact with clients, prepare reports, and assist in creating marketing collateral in a fast-paced hotel environment. The position emphasizes accuracy, organization, and teamwork, with opportunities for development in Sales, Events, and Marketing.