Office Operations Intern - Hospitality & Admin (NYC)

Group One Trading; New York (NY); On-site; USD 53,000 - 72,000; Full time

Job summary

Group One Trading is seeking a reliable Office Manager Intern for our New York office. This hands-on role supports daily operations, ensuring a tidy, well-stocked workspace and smooth visitor and event coordination.

The position requires onsite presence, strong organizational skills, and proactive problem-solving. The ideal candidate will thrive in a fast-paced trading environment, be able to manage multiple tasks, and communicate clearly with leadership.

Qualifications

• In-office presence required, 5 days/week, 7:30 AM–4:00 PM ET.
• Hospitality management experience or related field.
• Gap year students welcome.
• Strong organizational skills with high attention to detail.
• Reliable, proactive, and comfortable handling routine operational tasks.
• Excellent written and verbal communication skills.
• Ability to work independently and manage time effectively.
• Familiarity with Microsoft 365 and comfort learning internal systems.

Responsibilities

• Provide daily updates and check-ins with NY leadership on office operations and priorities.
• Maintain a clean, organized, and well-stocked office environment across kitchen and common areas.
• Manage visitor logistics: guest lists, conference room setup, scheduling, badges.
• Coordinate catering and act as point of contact for office events and meetings.
• Oversee office inventory weekly, track supplies, snacks, equipment, and ongoing needs.
• Obtain a well-balanced receipt tracking system to submit to Finance.
• Serve as primary contact for building-related requests: work orders, property coordination.
• Oversee daily office operations: mail/packages, onboarding support, HR/Recruitment support.
• Track and submit office expenses weekly with proper categorization.
• Provide daily updates and check-ins with NY leadership on priorities.
• Monitor internal systems.

Skills

Organizational skills

Communication

Time management

Independent work

Attention to detail

Reliability

Tools

MS 365

Outlook

Word

Excel

Job description

Group One Trading is seeking a reliable Office Manager Intern for our New York office. This hands-on role supports daily operations, ensuring a tidy, well-stocked workspace and smooth visitor and event coordination.

The position requires onsite presence, strong organizational skills, and proactive problem-solving. The ideal candidate will thrive in a fast-paced trading environment, be able to manage multiple tasks, and communicate clearly with leadership.