Executive Assistant to Senior Leaders, Office Ops & Hospitality

Socket.dev; New York (NY); Remote; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Performance bonus eligibility

Health coverage (medical, dental, vis

401(k) plan

Paid time off

Parental leave

Dining credits

Dining discounts

Transit benefits

Job summary

Union Square Hospitality Group is seeking an Home Office Executive Assistant to support two senior leaders and manage day-to-day office operations in a downtown New York setting.

You will coordinate calendars, prepare meetings, handle vendor records, and ensure a welcoming, efficient work environment while protecting confidential information. This on-site role requires strong communication and proactive problem solving.

Qualifications

• 2–4 years of administrative, office coordination, hospitality, facilities, or customer service experience preferred.
• Excellent verbal and written communication with a professional, service-oriented presence.
• Strong organizational skills with the ability to prioritize, multitask, and follow through in a fast-paced environment.
• Proficiency with Microsoft Office, Outlook, Teams, and general office technology; ability to learn new systems quickly.
• Ability to work independently, exercise sound judgment, and handle confidential information appropriately.

Responsibilities

• Support two senior leaders with calendar & scheduling, coordination and reporting projects with a keen understanding of operational needs.
• Manage daily office operations, including meeting room readiness, supply inventory, mail, deliveries, office equipment, and shared spaces.
• Coordinate office communications, calendars, meeting logistics, and room reservations to support team productivity.
• Assist with planning and setup for internal meetings, trainings, employee events, leadership visits, and office-wide activities.
• Maintain accurate office records, vendor documentation, invoices, contact lists, and administrative files.

Skills

Communication

Organization

Attention to detail

Microsoft Office

On-site work

Confidentiality

Education

Associate or Bachelor degree

Tools

Outlook

Teams

Office software

Job description

Union Square Hospitality Group is seeking an Home Office Executive Assistant to support two senior leaders and manage day-to-day office operations in a downtown New York setting.

You will coordinate calendars, prepare meetings, handle vendor records, and ensure a welcoming, efficient work environment while protecting confidential information. This on-site role requires strong communication and proactive problem solving.