Educational Administrative Coordinator

Pine Haven Boys Center; Pembroke (NH); On-site; USD 40,000 - 52,000; Full time

Job summary

Pine Haven Boys Center seeks an Educational Administrative Assistant to support the Educational Department, assisting the Principal, Dean of Students, and teachers. Responsibilities include coordinating meetings, maintaining student records, and managing front-office coverage.

The role requires organization, discretion, and the ability to work collaboratively in a trauma-informed setting, with familiarity in FERPA, IEP timelines, and Microsoft Office.

Qualifications

• Bachelor-level education not required; strong organizational skills and discretion are essential.
• Experience handling confidential records and coordinating schedules preferred.

Responsibilities

• Manage educational calendars, meetings, appointments, and department communications.
• Prepare correspondence, reports, agendas, minutes, and presentations.
• Maintain organized filing systems and departmental records.
• Provide clerical and data-entry support to educational leadership and staff.
• Support communication regarding schedules, documentation, and deadlines.
• Maintain confidential student records in accordance with FERPA and Pine Haven policies.
• Coordinate IEP meetings, evaluations, and related materials.
• Track timelines, attendance, progress reports, and other documentation.
• Answer calls, greet visitors, and maintain a professional reception area.
• Protect confidential information and communicate respectfully with stakeholders.
• Participate in required meetings and trainings.

Skills

Organization

Communication

Time management

Attention to detail

Independent and collaborative work

Professional telephone communication

Front-office coordination

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Electronic record systems

Job description

Pine Haven Boys Center seeks an Educational Administrative Assistant to support the Educational Department, assisting the Principal, Dean of Students, and teachers. Responsibilities include coordinating meetings, maintaining student records, and managing front-office coverage.

The role requires organization, discretion, and the ability to work collaboratively in a trauma-informed setting, with familiarity in FERPA, IEP timelines, and Microsoft Office.