Hospitality Administrative & Operations Specialist

Columbia Hospitality, Inc.; Pray (WI); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Cellphone Allowance

Paid Time off & Holiday Pay

Medical, Dental, Vision, Disability,

401K

HSA/FSA Plans with employer contrib

Columbia Cares volunteer opportunities

Discounted Lodging, Dining, Spa, Golf,

Employee Assistance Program

Volunteer opportunities

Committee Participation Opportunities

Task Force Work Opportunities

Online Learning Platform

Get Paid Daily

Pet Insurance discounts

Job summary

Columbia Hospitality, Inc. is seeking an Administrative Assistant to provide essential administrative and operational support to the General Manager and Lodge Manager. The role involves calendar management, travel coordination, and handling confidential information with discretion.

You will assist in People & Culture and finance tasks, organize records, and prepare reports. A Bachelor's degree and MS Office proficiency are preferred, with a view toward growing within a values-driven hospitality

Qualifications

• Bachelor's degree in hospitality, accounting, communications, business or related field preferred.
• Professional, friendly and enthusiastic demeanor.
• Detail-oriented with exceptional organizational, proofreading and grammar skills.
• Reliable and punctual; able to multi-task.
• Strong interpersonal and communication skills.
• Demonstrated poise, diplomacy and good judgment.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint).

Responsibilities

• Provide administrative and operational support to the General Manager and Lodge Manager in daily management of the property.
• Schedule and coordinate appointments, interviews, meetings, calls, and events.
• Monitor leadership email inboxes and manage meeting requests and calendar invitations.
• Maintain organized files for property, projects and leadership.
• Coordinate travel arrangements including flights, lodging and transportation.
• Assist with purchasing, invoice tracking, expense reports and reconciliations.
• Coordinate meetings and special projects; track action items and deadlines.
• Handle confidential business information with discretion.
• Support People & Culture/HR team and hotel management.
• Organize records for hospitality training and compliance documentation.
• Prepare monthly expense reports and staffing-related spreadsheets.
• Maintain confidentiality of employee information and comply with policies.
• Provide administrative and accounting support to the property finance team.
• Monitor petty cash and bank deposits; support finance-related tasks.

Skills

Professional demeanor

Detail oriented

Strong organizational skills

proofreading and grammar

Reliable and punctual

Multitasking

Interpersonal skills

Written and verbal communication

Diplomacy and good judgment

MS Office proficiency

Education

Bachelor's degree in hospitality, accounting, communications, business or related field

Tools

Microsoft Office

Job description

Columbia Hospitality, Inc. is seeking an Administrative Assistant to provide essential administrative and operational support to the General Manager and Lodge Manager. The role involves calendar management, travel coordination, and handling confidential information with discretion.

You will assist in People & Culture and finance tasks, organize records, and prepare reports. A Bachelor's degree and MS Office proficiency are preferred, with a view toward growing within a values-driven hospitality