Executive Administrative Assistant - Hospitality & Ops

Columbia Hospitality; Pray (WI); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Cellphone Allowance

Paid Time off

Holiday Pay

Medical Insurance

Dental Insurance

Vision Insurance

Disability Insurance

401K

HSA/FSA Plans

Referral Bonus

Discounted Lodging & Dining

Employee Assistance Program

Volunteer Opportunities

Committee Participation

Task Force Opportunities

Online Learning Platform

Get Paid Daily

Job summary

Columbia Hospitality seeks an Administrative Assistant to provide essential support to the General Manager and Lodge Manager at Sage Lodge. You will coordinate meetings, travel, and daily administrative tasks in a dynamic hospitality setting.

The role emphasizes discretion, strong communication, and multi-tasking across departments including People & Culture and Finance. A bachelor’s degree is preferred and a customer-service mindset is vital.

Qualifications

• Bachelors degree in hospitality, accounting, communications, business or related field is preferred
• Have a professional, friendly, and enthusiastic demeanor
• Be detail-oriented, and have exceptional organizational, proofreading and grammar skills
• Be reliable and punctual
• Have the ability to multi-task and work in an environment with shifting priorities and frequent interruptions
• Self-directed professional with strong interpersonal skills
• Service oriented (both internal and external)
• Exceptional written and verbal communication skills
• Demonstrated poise, diplomacy and good judgment
• Efficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook and SharePoint)

Responsibilities

• Provide administrative and operational support to the General Manager and Lodge Manager in the daily management of the property.
• Schedule and coordinate individual and group appointments, interviews, meetings, conference calls, and other on- and off-property engagements.
• Monitor and organize leadership email inboxes; proactively manage meeting requests, calendar invitations, scheduling changes, and electronic correspondence to support timely communication and follow-up.
• Maintain organized property, project, meeting, and leadership files, including both electronic and physical records.
• Coordinate travel arrangements, reservations, and itineraries, including flights, lodging, ground transportation, and other travel details.
• Assist with purchasing, invoice tracking, expense reports, credit card reconciliations, and other administrative responsibilities.
• Coordinate meetings and special projects, track action items, and follow up on deadlines as directed by property leadership.
• Handle confidential business and operational information with professionalism and discretion.
• Provide day-to-day administrative support to the People & Culture/HR team and hotel or resort management.
• Organize and maintain records related to required hospitality training, certifications, and compliance documentation.

Skills

Administrative support

Scheduling

Communication

Detail-oriented

Organizational skills

Education

Bachelor's degree preferred

Tools

Microsoft Office

SharePoint

Job description

Columbia Hospitality seeks an Administrative Assistant to provide essential support to the General Manager and Lodge Manager at Sage Lodge. You will coordinate meetings, travel, and daily administrative tasks in a dynamic hospitality setting.

The role emphasizes discretion, strong communication, and multi-tasking across departments including People & Culture and Finance. A bachelor’s degree is preferred and a customer-service mindset is vital.