Hospice Team Operations Coordinator

BrightSpring Health Services; Palatka (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

Haven Hospice is seeking a Team Assistant to ensure smooth daily operations of the team office. The role includes handling reception, data entry, inventory of medical and office supplies, and administrative support for clinical leaders and team members.

The ideal candidate has a High School diploma or GED, 3–5 years of office experience, and familiarity with data entry. A Florida driver's license and insurance are required, with preference for an Associate degree and healthcare experience.

Qualifications

• High School diploma or GED required; Associate degree preferred.
• 3-5 years of office experience required; hospice or health care setting preferred.
• Proficient computer skills and data entry experience.

Responsibilities

• Manage daily operations of the team office to ensure efficiency and coordination.
• Greet guests, answer phones, transfer calls, and relay messages as needed.
• Maintain office and medical supplies inventories; ensure forms are stocked and properly filed.
• Process physician orders/doctor documentation timely and accurately.
• Prepare information for IDT meetings and notify relevant staff about patient status.
• Compile staff schedules and coordinate on-call or holiday coverage.
• Coordinate contracted services for the care team and maintain related records.
• Document patient status changes in the computer system and distribute census data.

Skills

Communication

Organizational skills

Interpersonal skills

Data entry

Typing

Education

High School diploma or GED

Associate degree preferred

Tools

Microsoft Office Suite

Data entry systems

Job description

Haven Hospice is seeking a Team Assistant to ensure smooth daily operations of the team office. The role includes handling reception, data entry, inventory of medical and office supplies, and administrative support for clinical leaders and team members.

The ideal candidate has a High School diploma or GED, 3–5 years of office experience, and familiarity with data entry. A Florida driver's license and insurance are required, with preference for an Associate degree and healthcare experience.