Hospice Admin & Scheduling Specialist (Hybrid)

Agrace; Janesville (WI); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Free parking

Health, dental, vision insurance

Retirement plans with employer match

Generous PTO & holidays

Comprehensive onboarding & career dev

Job summary

Agrace, a nonprofit hospice and palliative care provider, is seeking a Resource Team Assistant in Janesville with hybrid eligibility. The role supports homecare and resource clinical teams, focusing on staff scheduling, timekeeping, and meeting coordination to ensure regulatory compliance.

The position is full-time, Monday–Friday, 8:00AM–4:30PM, with weekend and holiday rotations. Strong communication and Microsoft Office skills are required.

Qualifications

• Excellent verbal and written communication skills.
• Ability to organize, prioritize, maintain flexibility, and manage a complex workload with minimal supervision while meeting deadlines.
• Ability to work effectively and cooperatively with others.
• Ability to maintain professional boundaries with patients, families and co-workers.
• Ability to maintain confidentiality.
• Intermediate Microsoft Office skills.
• Ability to use multi-line phone systems, messaging systems, and teleconference systems.
• Intermediate electronic health records skills.

Responsibilities

• Coordinate staffing to meet patient needs and build new hire schedule templates.
• Process employee timesheets in timekeeping software; review timesheets and report discrepancies to Resource Manager.
• Coordinate general meetings: scheduling, invitations, agendas, rooms, materials.
• Triage calls to and from clinical staff; relay messages and troubleshoot.
• Run reports at required intervals; ensure compliance with policies and regulations.
• Complete new hire preparatory duties and participate in internal groups and committees.

Skills

Verbal communication

Written communication

Organization & prioritization

Teamwork

Confidentiality

Microsoft Office

Phone systems

EHR systems

Tools

Timekeeping software

Microsoft Office Suite

Electronic Health Records

Job description

Agrace, a nonprofit hospice and palliative care provider, is seeking a Resource Team Assistant in Janesville with hybrid eligibility. The role supports homecare and resource clinical teams, focusing on staff scheduling, timekeeping, and meeting coordination to ensure regulatory compliance.

The position is full-time, Monday–Friday, 8:00AM–4:30PM, with weekend and holiday rotations. Strong communication and Microsoft Office skills are required.