Hospice Administrative Assistant - Full Time

Luminos Hospice; Tulsa (OK); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Disability plans available

Employer paid Life Insurance

HSA and FSA plans

Mileage reimbursement

160 hours PTO + 9 holidays

Job summary

Luminos Hospice is seeking an Administrative Assistant to support daily operations in a compassionate hospice environment. You will manage calendars, handle correspondence, and maintain organized filing systems while contributing to exceptional end-of-life care.

The role requires strong communication, organizational skills, and the ability to multitask and prioritize tasks in a fast-paced office. Full-time hours from 8am to 5pm, with comprehensive benefits and a team-focused culture.

Qualifications

• Minimum one year of experience as an administrative assistant or in a related role.
• Experience in healthcare or hospice settings preferred.
• High school diploma, college degree preferred.

Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings for the hospice team.
• Answer phone calls and respond to emails professionally and empathetically.
• Maintain filing systems and ensure documents are organized and accessible.
• Assist in preparing reports, presentations, and other documentation.
• Handle office supplies and inventory management.
• Support team members with administrative tasks as needed.

Skills

Microsoft Teams

Organization

Communication

Multitasking

Prioritization

Education

High School Diploma

College Degree preferred

Tools

Microsoft Teams

Job description

Description

About Us:

At Luminos Hospice, our mission is to facilitate the best end of life experience through the happiest employees. As a locally owned and operated, employee-driven, and innovative company, we reflect a genuine commitment to our community. We live here, work here, and love here.

Culture:

Our Core Culture at Luminos Hospice prioritizes supporting, nurturing, and committing to our employees' welfare. We cultivate an environment that mirrors our steadfast dedication to providing exceptional end-of-life care, resonating through our team's growth and support.

Our EPIC Values:

• Empowerment: We equip our people and trust in their expertise.
• Positivity: We continually celebrate progress and wins.
• Integrity: Our actions reflect our values, every time.
• Community: Community is at the heart of our work, within our team and beyond.

Job Title: Administrative Assistant

Job Type:

Full-time, M-F 8am-5pm

Benefits:

• Medical, Dental, Vision, Accident, Critical Illness, Pet plans available
• Disability plans available
• Employer paid Life Insurance
• HSA and FSA plans
• Mileage reimbursement
• 160 hours of PTO annually plus 9 paid Holidays

Job Description:

We are seeking a motivated and organized Administrative Assistant to support our daily operations. In this role, you will manage filing systems, handle correspondence, and ensure smooth functioning of our office environment, all while contributing to our mission of providing exceptional care.

Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings for the hospice team
• Answer phone calls and respond to emails in a professional and empathetic manner
• Maintain filing systems and ensure documents are organized and easily accessible
• Assist in preparing reports, presentations, and other documentation
• Handle office supplies and inventory management
• Support team members with administrative tasks as needed

Requirements

Experience/Education:

Minimum one year of experience as an administrative assistant or in a related role.

Experience in healthcare or hospice settings preferred.

High school diploma, college degree preferred.

Skills:

Excellent computer skills, proficiency with Microsoft Teams a plus.

Strong organizational skills and attention to detail.

Excellent communication and interpersonal skills.

Ability to multitask and prioritize tasks effectively.

Transportation:

Reliable transportation and valid auto liability insurance.