Home Health Scheduler

Cantex; Conroe (TX); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive wages

401(k) with match

Medical, dental, vision & supplemental

Vacation and holidays

Short-Term Disability

Life Insurance

Tuition & CEU reimbursement

Rewards & Recognition program

Job summary

Cantex is seeking a Home Health Scheduler to coordinate patient visits, clinician schedules, and staffing resources across Skilled Nursing, therapy, social work, and home health aide services. The role ensures timely visits, appropriate staff utilization, and alignment with patient Plans of Care (POC).

You will collaborate with patients, clinicians, and leadership to support productivity, safety, and regulatory compliance within home health operations.

Qualifications

• High School diploma required; college coursework preferred.
• LVN preferred but not required.
• Experience in healthcare scheduling or coordination preferred.
• Experience scheduling across nursing, therapy, social work, and aide disciplines preferred.
• Knowledge of medical terminology and home health operations.
• Familiarity with scheduling systems (HCHB or similar).
• Strong organizational and communication skills.

Responsibilities

• Maintain accurate scheduling of patient visits and clinician assignments to support timely care delivery.
• Coordinate schedules across nursing, therapy, social work, and aide disciplines to ensure continuity of care.
• Communicate schedule updates, visit changes, and coverage needs with clinicians, patients, and caregivers.
• Provide staffing coordination for call-outs, PTO, and extended leave coverage.
• Monitor visit utilization, missed visits, clinician productivity, and scheduling efficiency.
• Generate, review, and communicate scheduling and utilization reports.
• Ensure scheduling aligns with Plans of Care and patient service requirements.
• Serve as a central coordination point between clinical staff, patients, referral partners, and leadership teams.
• Maintain confidentiality of patient information per HIPAA and policies.
• Participate in QAPI activities as assigned.
• Assist with audits, surveys, and compliance reviews related to scheduling.

Skills

Scheduling

Healthcare coordination

Multidisciplinary communication

Data interpretation

HIPAA compliance

Microsoft Excel

Outlook

Education

High School Diploma

LVN preferred

Tools

HomeCare HomeBase (HCHB)

Microsoft Excel

Outlook

Job description

Overview

The Home Health Scheduler coordinates patient visits, clinician schedules, and staffing resources to support efficient home health operations and continuity of care. This role manages scheduling activities across multiple disciplines, including Skilled Nursing, Physical Therapy, Occupational Therapy, Speech Therapy, Medical Social Work, and Home Health Aide services. The Home Health Scheduler collaborates with patients, clinicians, and leadership to ensure timely visit completion, appropriate staff utilization, and alignment with patient Plans of Care (POC). The position plays a critical role in supporting productivity, communication, patient safety, and regulatory compliance within the home health environment.

The Home Health Scheduler coordinates patient visits, clinician schedules, and staffing resources to support efficient home health operations and continuity of care. This role manages scheduling activities across multiple disciplines, including Skilled Nursing, Physical Therapy, Occupational Therapy, Speech Therapy, Medical Social Work, and Home Health Aide services. The Home Health Scheduler collaborates with patients, clinicians, and leadership to ensure timely visit completion, appropriate staff utilization, and alignment with patient Plans of Care (POC). The position plays a critical role in supporting productivity, communication, patient safety, and regulatory compliance within the home health environment.

Responsibilities

• Maintain accurate scheduling of patient visits and clinician assignments to support timely care delivery.
• Coordinate schedules across nursing, therapy, social work, and aide disciplines to ensure continuity of care and visit completion.
• Communicate schedule updates, visit changes, and coverage needs with clinicians, patients, and caregivers.
• Provide staffing coordination and scheduling support for call-outs, paid time off, and extended leave coverage.
• Monitor visit utilization, missed visits, clinician productivity, and scheduling efficiency.
• Generate, review, and communicate scheduling and utilization reports that support operational decision-making.
• Ensure scheduling activities align with physician orders, Plans of Care (POC), and patient service requirements.
• Serve as a central coordination point between clinical staff, patients, referral partners, and leadership teams.
• Maintain compliance with agency policies, scheduling standards, and home health operational requirements.
• Support daily agency operations through effective organization, communication, time management, and patient-centered service.
• Maintain confidentiality of patient information in accordance with HIPAA and organizational policies.
• Participate in Quality Assurance and Performance Improvement (QAPI) activities as assigned.
• Assist with operational readiness for audits, surveys, and compliance reviews related to scheduling activities.

Qualifications

• High School diploma required; college coursework preferred.
• Licensed Vocational Nurse (LVN) preferred, but not required.
• Prior experience in home health scheduling, healthcare scheduling, or healthcare coordination preferred.
• Experience scheduling across multiple disciplines, including Skilled Nursing (SN), Physical Therapy (PT), Occupational Therapy (OT), Speech Therapy (ST), Medical Social Work (MSW), and Home Health Aide (HHA) services preferred.
• Strong knowledge of medical terminology and home health operations.
• Experience with HomeCare HomeBase (HCHB) or similar healthcare scheduling systems preferred.
• Knowledge of Medicare home health operational requirements preferred.
• Knowledge of HIPAA and healthcare privacy standards preferred.
• Proficiency in Microsoft Office applications, including Excel and Outlook.
• Ability to interpret and communicate productivity and utilization reports.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent customer service and communication skills with internal and external stakeholders.
• Ability to work independently and prioritize tasks effectively.

Benefits/EEO

What We Offer You

• Competitive Wages
• 401k with match
• Medical, Dental, Vision & Supplemental Insurance
• Vacation, Sick, Personal Holiday & Paid Holidays
• Short-Term Disability
• Life Insurance
• Tuition & CEU Reimbursement
• Rewards & Recognition Program

EEOC

We are an Equal Opportunity Employer. We offer an excellent benefit plan to include 401(k) with match, CEU reimbursement, vacation, sick time, holidays, medical, dental, and supplemental insurance plans, as well as a highly competitive compensation package.