Scheduler, Contract

Wheeler Staffing Partners; San Marcos (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Wheeler Staffing Partners is seeking a Home Health Scheduler to support daily scheduling for clinical staff and patient visits in San Marcos, CA. This onsite contract role requires coordinating start-of-care visits, assignments based on care plans, and timely supervisory visits.

The ideal candidate will have 1+ year scheduling experience, strong organizational skills, and knowledge of healthcare workflows. Proficiency in MS Office and scheduling systems is preferred.

Qualifications

• Minimum of 1 year of scheduling or related experience.
• Home health or healthcare scheduling experience preferred.
• Experience with electronic medical record systems preferred.
• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Ability to manage high-volume scheduling in a fast-paced environment.
• High attention to detail and accuracy.

Responsibilities

• Coordinate and manage daily schedules for clinical staff and patient visits.
• Schedule start-of-care visits within required timeframes.
• Assign visits based on care plans, staff availability, and geographic efficiency.
• Verify plan of care approvals prior to scheduling services.
• Schedule supervisory visits in compliance with regulatory guidelines.
• Ensure therapy reassessments are scheduled according to required timelines.
• Finalize weekly schedules by end of business day each Friday.
• Update schedules for missed or rescheduled visits and communicate changes.
• Adjust schedules throughout the care episode based on patient updates.
• Monitor hospitalized patients and coordinate scheduling upon discharge.
• Review documentation and coordination notes for accuracy.
• Optimize staff utilization through efficient scheduling and routing.
• Collaborate with clinical leadership to meet productivity expectations.
• Communicate scheduling issues to management.
• Maintain confidentiality and compliance with patient data.

Education

High School Diploma or GED

Tools

Excel

Word

Outlook

Scheduling systems

Job description

Job Title: Home Health Scheduler

Location: San Marcos, CA

Employment Type: Contract

Work Environment: Onsite

Schedule: Monday-Fri, 8:00 AM - 5:00 PM

Pay Rate: $21 - $23 per hour

Position Overview Wheeler Staffing Partners is seeking a detail-oriented and organized Home Health Scheduler to support daily scheduling operations for clinical staff and patient visits. This role is critical to ensuring continuity of care through efficient coordination, real-time schedule management, and effective communication with staff, patients, and families. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and has a strong understanding of healthcare scheduling workflows and compliance standards.

Key Responsibilities

• Coordinate and manage daily schedules for clinical staff and patient visits
• Schedule start-of-care visits within required timeframes
• Assign visits based on care plans, staff availability, and geographic efficiency
• Verify plan of care approvals prior to scheduling services
• Schedule supervisory visits in compliance with regulatory guidelines
• Ensure therapy reassessments are scheduled according to required timelines
• Finalize weekly schedules by end of business day each Friday
• Update schedules for missed, rescheduled, or reassigned visits and communicate changes
• Adjust schedules throughout the care episode based on patient and service updates
• Monitor hospitalized patients and coordinate scheduling upon discharge
• Review documentation and coordination notes for accuracy
• Optimize staff utilization through efficient scheduling and routing
• Collaborate with clinical leadership to ensure productivity expectations are met
• Communicate scheduling issues or operational concerns to management
• Maintain confidentiality and compliance when handling patient information

Reporting & Analytics

• Generate and review daily and weekly scheduling and operational reports
• Monitor visit status, staff responses, and scheduling gaps
• Review utilization and service reports to ensure efficiency and compliance

Administrative Responsibilities

• Process electronic workflows and administrative tasks within required timelines
• Answer phones and communicate professionally via phone, email, and written correspondence
• Participate in meetings, training sessions, and development activities
• Assist with on-call rotation as needed
• Perform general office duties and special projects as assigned

Qualifications

• Minimum of 1 year of scheduling or related experience required
• Home health or healthcare scheduling experience preferred
• Experience with electronic medical record systems preferred
• Strong organizational and multitasking abilities
• Excellent communication and customer service skills
• Ability to manage high-volume scheduling in a fast-paced environment
• High attention to detail and accuracy

Education

High School Diploma or GED required

Technical Skills

• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with scheduling systems and healthcare workflows

Additional Requirements

Successful completion of background check

Drug screening may be required