HOA General Manager: Lead Community & Capital Projects

Associa; Millsboro (DE); On-site; USD 85,000 - 95,000; Full time

Job summary

Associa in Millsboro, DE seeks an on-site General Manager for a gated HOA community. You will oversee all office, administrative, and maintenance projects, coordinate with the Board, residents, and vendors, and manage budgets and capital improvements.

As the liaison among homeowners, Board, and management staff, you will ensure policy governance and adherence to community rules, while delivering proactive service and efficient operations.

Qualifications

• 2+ years of community association experience.
• Experience in managing a master Association with multiple sub Associations is highly preferred.
• Active CMCA and AMS is high preferred.
• Knowledge of the Association Board of Directors, the General Manager, and how those roles interface with the requests of homeowners.
• Customer service driven and team oriented.
• Takes ownership and initiative. Proactive communication skills and forthcoming with ideas and solutions to improve processes, create efficiencies, and reduce expenses.
• Ability to interpret financials and create budgets, to include Balance Sheet, Income Statement, Operating Expenses, Reserve Study, Delinquency Reports, Variance Analysis, etc.
• Effective project management skills; ability to prioritize and manage multiple projects in various stages of completion and communicate with all parties involved.
• Excellent communication skills (written and spoken) with effective conflict resolution techniques.

Responsibilities

• Implement Board policy and directives within the scope of the management agreement. Works with the board on strategic initiatives, policy governance and association projects.
• Walk and inspect community. Ensure the community is well maintained and the Code, Compliance, Rules & Regulations are followed.
• Issues violation notices to homeowners and follow-up to ensure the correction was made.
• Meet and greet homeowners, residents, members of the Board of Directors, maintenance vendors and contractors.
• Research and respond to inquiries in-person, by phone, and email.
• Data enter and update information in the database; record and track documents and information.
• Create and manage budgets; review financial reports, interpret Balance Sheet, Income Statement, Operating Expenses, and reserves.
• Submit RFPs, manage the bidding and vendor selection process, develop vendor relationships, and manage capital projects.
• Prioritize maintenance requests and work orders; schedule and coordinate maintenance vendors and contractors for work to be done onsite.
• Prepare board packages. Coordinate and schedule monthly, quarterly, and annual board meetings.
• Create and send out weekly mass communications by mail and email to homeowners notifying them of maintenance onsite, HOA guidelines, and community events.
• Assist homeowners in completing architectural review forms and follow-up with homeowners on the Board's decision.
• Other projects as assigned.

Skills

HOA experience

Master association

CMCA

AMS

Budgeting

Financial reporting

Project management

Communication

Job description

Associa in Millsboro, DE seeks an on-site General Manager for a gated HOA community. You will oversee all office, administrative, and maintenance projects, coordinate with the Board, residents, and vendors, and manage budgets and capital improvements.

As the liaison among homeowners, Board, and management staff, you will ensure policy governance and adherence to community rules, while delivering proactive service and efficient operations.