HOA Front Desk & Events Coordinator

Seabreeze Management Company; Temecula, Northern (CA, KY); Hybrid; USD 40,000 - 56,000; Full time

Job summary

Seabreeze Management Company in Temecula, CA is seeking an Administrative Assistant to support front desk operations, HOA communications, and board meeting coordination. You will manage resident services, vendor contracts, and documentation workflows while upholding confidentiality and professional standards.

Responsibilities include greeting owners, handling design review intake, event reservations, and accounting support, with occasional evenings or weekends for events.

Qualifications

• Minimum of two (2) years of HOA customer service and/or Lifestyle experience.
• Proficient knowledge of Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple deadlines and confidential material.
• Strong written and verbal communication skills.

Responsibilities

• Greet guests at front desk with courtesy and urgency.
• Provide information on governing documents to residents.
• Organize and maintain filing systems and mail/routes.
• Handle new owner registrations and orientations.
• Assist with clubhouse rentals and event coordination.
• Post notices and manage community bulletin board.
• Maintain office supplies and vendor relations.
• Prepare rooms for meetings (in-person/Zoom).
• Support management with community events and attendance tracking.

Skills

Microsoft Office

Communication

Time management

Organizational skills

Confidentiality

Customer service

Problem solving

Multi-tasking

Written communication

Education

High School diploma or equivalent

Tools

Brivo

EventBrite

Job description

Seabreeze Management Company in Temecula, CA is seeking an Administrative Assistant to support front desk operations, HOA communications, and board meeting coordination. You will manage resident services, vendor contracts, and documentation workflows while upholding confidentiality and professional standards.

Responsibilities include greeting owners, handling design review intake, event reservations, and accounting support, with occasional evenings or weekends for events.