HOA & Condo Portfolio Manager

Heywood Realty & Investment, Inc.; Gilbert (AZ); On-site; USD 60,000 - 90,000; Full time

Job summary

Heywood Community Management in Gilbert, AZ seeks an experienced HOA/condo portfolio manager to own client portfolios, serve as the primary board contact, and drive financial and operational results. You will attend board meetings, manage budgets with accounting support, and oversee vendors and projects to ensure compliance with governing documents.

The role requires independent work and strong communication with volunteer boards, residents, and internal teams.

Qualifications

• Prior HOA or condominium portfolio management experience strongly preferred.
• Excellent written, verbal, and listening skills for boards and residents.
• Strong judgment, prioritization, and accountability with deadlines.
• Comfortable with budgets, financial statements, and vendor proposals.
• Willing to learn internal tools and work independently with a team.

Responsibilities

• Own an assigned portfolio of HOA and condo clients and manage day-to-day operations.
• Serve as primary contact and trusted adviser to volunteer board members.
• Prepare for and attend board meetings; identify decisions; follow through.
• Review financial reports; develop annual budgets with accounting support; explain issues.
• Oversee vendors, maintenance, projects, contracts, and approvals.
• Read governing documents; coordinate with legal counsel when appropriate.
• Guide enforcement, architectural reviews, collections escalations, and owner concerns.
• Provide clear, timely updates to boards and track issues through completion.
• Collaborate with assistant managers, accounting, compliance, and admin teams.
• Maintain accurate client records and identify risks needing board direction.

Skills

HOA management

Board communication

Budgeting

Tools

Microsoft 365

Caliber

Help Scout

Job description

Heywood Community Management in Gilbert, AZ seeks an experienced HOA/condo portfolio manager to own client portfolios, serve as the primary board contact, and drive financial and operational results. You will attend board meetings, manage budgets with accounting support, and oversee vendors and projects to ensure compliance with governing documents.

The role requires independent work and strong communication with volunteer boards, residents, and internal teams.