Senior HOA Portfolio Manager & Team Coach

Condominium Associates, Inc.; Sarasota (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

Condominium Associates, Inc. in Sarasota, FL seeks a Portfolio Manager to oversee an assigned HOA/condominium portfolio.

You will lead, coach, and coordinate Community Association Managers, boards, vendors, and internal teams to deliver high‑quality management services and strong financial performance. You will build relationships with boards and leadership, review budgets and reports, and drive process improvements while ensuring compliance with governing documents and Florida regulations.

Qualifications

• High school diploma or GED required.
• Bachelor's degree in Business Administration, Real Estate, Finance, Property Management, or related field preferred.
• Active Florida LCAM license preferred? (text indicates requirement)

Responsibilities

• Provide leadership and oversight for an assigned portfolio of HOA and condominium communities.
• Serve as senior point of contact for Boards, CAMs, homeowners, vendors, and internal departments.
• Build and maintain professional relationships with Boards and association leadership.
• Guide CAMs on day-to-day operations, Board relations, homeowner concerns, vendor performance, compliance, and community issues.
• Review performance and workload of CAMs; provide coaching and support.
• Assist with recruiting, onboarding, training, and performance management of CAM staff.
• Attend board and membership meetings as required.
• Identify and address complex or escalated board/homeowner matters.
• Review meeting agendas, reports, and action items to ensure timely follow-up.
• Monitor directives and ensure follow-through by CAMs and departments.
• Conduct property inspections to assess maintenance, safety, and appearance.
• Coordinate corrective actions for deficiencies and safety concerns.
• Oversee vendor relationships and contract performance; assist with negotiations and renewals.
• Review financial reports, budgets, AP/AR, expenditures with Accounting and CAMs.
• Assist with annual budget prep, reserve planning, and forecasting.
• Collaborate with Accounting on financial questions and reporting.

Skills

HOA & Condominium Management

Board Relations

Client Relationship Management

Community Association Operations

Financial & Budget Management

Reserve & Capital Project Oversight

Contract Administration

Team Leadership & Coaching

Community Manager Development

Compliance & Governing Documents

Florida HOA & Condominium Regulations

Escalated Customer Service

Strategic Planning

Problem Solving & Decision Making

Property Inspections

Maintenance Oversight

Capital Project Management

Client Retention

Process Improvement

Communication & Presentation

Organization & Time Management

Microsoft Office & Microsoft Teams

CINC Association Management Software

Professionalism & Accountability

Education

High school diploma or GED

Bachelor's degree in Business Administration, Real Estate, Finance, Property Management, or related field

Tools

CINC Association Management Software

Microsoft Office

Microsoft Teams

Job description

Condominium Associates, Inc. in Sarasota, FL seeks a Portfolio Manager to oversee an assigned HOA/condominium portfolio.

You will lead, coach, and coordinate Community Association Managers, boards, vendors, and internal teams to deliver high‑quality management services and strong financial performance. You will build relationships with boards and leadership, review budgets and reports, and drive process improvements while ensuring compliance with governing documents and Florida regulations.