HOA Bookkeeper

Mission Bay Community Association; Boca Raton (FL); On-site; USD 37,000 - 41,000; Part time

Benefits offered by this job

Competitive salary

Flexible schedule

Training & development

Job summary

Mission Bay Community Association in Boca Raton, FL seeks a detail-oriented Part-Time Bookkeeper to maintain accurate financial records and support compliance with Florida Statute 720. Working with the Property Manager, you will handle bank reconciliations, AR/AP, collections, and monthly reporting in an in-office role.

You will manage amenity income tracking, special assessments, owner accounts, and prepare reports for the Board during scheduled hours at the on-site office.

Qualifications

• Bachelor's degree in accounting or related field preferred; equivalent bookkeeping experience considered.
• Prior experience as a bookkeeper, accountant, or in community association financial management.
• Working knowledge of GAAP.
• Proficiency in Microsoft Excel; experience with QuickBooks or similar accounting software.
• Familiarity with Enumerate and AvidExchange a plus.
• Strong mathematical, analytical, and organizational skills.
• Excellent attention to detail, time management, and written and verbal communication skills.
• On-site, resident-facing duties; able to work part-time hours in the office.

Responsibilities

• Bank reconciliations across all Association accounts.
• Enter and reconcile income and deposits; reconcile general ledger accounts.
• Prepare monthly financial reports and management summaries for the Board.
• Support annual budget planning, year-end close, and audit preparation.
• Process accounts receivable and payable; manage collections and owner inquiries.
• Process estoppels, minutes, and monthly financial reports uploaded to the website.

Skills

GAAP knowledge

Analytical skills

Attention to detail

Organizational skills

Written & verbal communication

Education

Bachelor's degree in accounting

Equivalent bookkeeping experience

Tools

Excel

QuickBooks

Enumerate

AvidExchange

Job description

Benefits:

Competitive salary

Flexible schedule

Training & development

Mission Bay Community Association

Bookkeeper — Part-Time

In-Office Reports to the Property Manager

Job Summary

Mission Bay Community Association, a self-managed HOA, is seeking a detail-oriented, part-time Bookkeeper to maintain accurate financial records and support the Association's compliance with Florida Statute 720. Working closely with the Property Manager, the Bookkeeper is responsible for bank reconciliations, accounts receivable and payable, delinquency collections, and monthly financial reporting. This role combines traditional bookkeeping duties with hands‑on community association accounting, including amenity income tracking, special assessment monitoring, and owner account management. This is an in‑office position based at the Association's on‑site management office.

Key Responsibilities

Bank & Financial Reporting

1. Perform monthly bank reconciliations across all Association accounts
2. Enter and reconcile Tennis, Pickleball, and Square deposit income against bank statements
3. Complete monthly general ledger account reconciliations
4. Prepare monthly financial reports and management summaries for the Board
5. Support annual budget planning, year-end close, and audit preparation

Accounts Receivable

1. Upload and apply bank payments in Enumerate
2. Process quarterly assessment payments received in the office
3. Process miscellaneous cash receipts, including rentals and access card fees
4. Set up and process electronic payments (e-payments) for owners
5. Resolve owner account adjustments, including NSF items and misapplied payments
6. Respond to owner account inquiries by phone and email
7. Manage ACH enrollments and updates
8. Monitor special assessment receivables and process early payoffs
9. Train on the e-payment system, check scanner, and lockbox processing

Accounts Payable

1. Assist the Property Manager with day-to-day accounts payable processing
2. Process AP through AvidExchange
3. Provide AP documentation and support for the annual audit

Collections

1. Prepare weekly delinquent account reports and worksheets
2. Conduct outreach calls and emails to delinquent accounts
3. Post late fees to delinquent accounts on a quarterly basis
4. Prepare and mail late notices and NOLA (Notice of Late Assessment) letters
5. Set up and manage owner payment plans in coordination with collections counsel
6. Provide ongoing follow-up on active collection matters

Additional Duties

1. Process estoppel certificates and owner questionnaires as needed
2. Record and report Board meeting minutes
3. Upload monthly financial reports and minutes to the Association website
4. Prepare annual coupon books
5. Support the annual budget meeting and mailing
6. Report monthly water usage to the South Florida Water Management District

Qualifications

1. Bachelor's degree in accounting or a related field preferred; equivalent bookkeeping experience considered
2. Prior experience as a bookkeeper, accountant, or in community association financial management
3. Working knowledge of generally accepted accounting principles (GAAP)
4. Proficiency in Microsoft Excel; experience with QuickBooks or similar accounting software
5. Familiarity with Enumerate and AvidExchange a plus
6. Strong mathematical, analytical, and organizational skills
7. Excellent attention to detail, time management, and written and verbal communication skills
8. Comfortable working full-time hours on-site, including resident-facing collections calls, AP processing, and office-based duties

Compensation

$27–$28 per hour, commensurate with experience.

Schedule & Location

This is a part-time, fully in-office position based at the Association's on‑site management office. All bank reconciliations, GL work, reporting, accounts payable, collections, and resident-facing duties are performed on-site during scheduled office hours.