HOA Administrative Manager — Community & Meetings

Desertbreeze Management; Bakersfield (CA); On-site; USD 18,000 - 30,000; Full time

Job summary

Apex is seeking a high-energy Administrative Assistant to support the property management team in our Bakersfield office. The role involves handling administrative duties with minimal supervision, documenting HOA records, and coordinating communications.

The successful candidate will have strong organizational skills, excellent communication, and the ability to manage multiple tasks. Office-based, full-time position with standard business hours and occasional after-hours support.

Qualifications

• High School Diploma or equivalent; college degree preferred.
• Minimum 3 years general administrative experience; real estate/industry experience preferred.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational and time-management abilities.

Responsibilities

• Greets visitors and directs them to the appropriate area in a courteous, professional manner.
• Answers and screens office calls; takes messages and schedules appointments.
• Maintains association records, documents and homeowner correspondence; prepares outgoing mail and emails.
• Supports Account Executive with homeowner requests received by phone, in person or online.
• Coordinates meetings, prepares agendas, books facilities, and records meeting minutes as directed.
• Maintains databases and updates calendars, meeting dates, agendas and board rosters.

Skills

Communication

Customer service

MS Office

Organizational skills

Time management

Multi-tasking

Education

High School Diploma or equivalent

Associate/Bachelor’s degree preferred

Job description

Apex is seeking a high-energy Administrative Assistant to support the property management team in our Bakersfield office. The role involves handling administrative duties with minimal supervision, documenting HOA records, and coordinating communications.

The successful candidate will have strong organizational skills, excellent communication, and the ability to manage multiple tasks. Office-based, full-time position with standard business hours and occasional after-hours support.