HOA Administrative and Projects Coordinator

Seabreeze Management Company, Inc.; Bakersfield (CA); On-site; USD 42,000 - 52,000; Full time

Job summary

Apex seeks a proactive administrative professional to support the property management team. The role handles daily admin tasks, client and homeowner communications, and records management.

A strong eye for detail and excellent time management are essential to keep community affairs running smoothly. Responsibilities include greeting visitors, answering calls, coordinating meetings, updating records, and assisting with board communications.

Qualifications

• High School Diploma or equivalent required or preferred
• Minimum three years administrative experience in a professional setting
• Excellent written and verbal communication skills
• Customer service oriented and professional demeanor
• Proficient with Microsoft Office suite and basic office software

Responsibilities

• Greets visitors and directs to appropriate area or person professionally
• Answers and screens calls, takes messages, and routes inquiries
• Supports executive with handling homeowner/board communications
• Maintains association records and correspondence; updates forms and manuals
• Coordinates meetings, prepares agendas, and records minutes as directed
• Manages filing systems and maintains databases; assists with newsletters and events
• Assists with escrow processes and architectural applications as needed
• Attends board meetings and supports administrative tasks including minutes

Skills

Communication skills

Customer service

Organization

Time management

Multi-tasking

Education

High School Diploma or equivalent

Two year or four year college degree preferable

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Apex seeks a proactive administrative professional to support the property management team. The role handles daily admin tasks, client and homeowner communications, and records management.

A strong eye for detail and excellent time management are essential to keep community affairs running smoothly. Responsibilities include greeting visitors, answering calls, coordinating meetings, updating records, and assisting with board communications.