HOA Administrative Coordinator

FirstService Residential; Reno (NV); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

HSA and FSA

401(k) with company match

Life insurance

Company-paid holidays

Job summary

FirstService Residential in Reno, NV is seeking an administrative assistant to support HOA management and office operations. You will handle phone messages, prepare reports, manage resident data, process invoices, and assist with move-ins and leases.

The role requires strong communication, reliability, and proficiency with MS Office; standard work hours Monday–Friday with benefits including health coverage and retirement plans.

Qualifications

• Excellent written and verbal communication.
• Ability to meet deadlines.
• Strong organization and task prioritization.
• Proficient in MS Office and database systems.

Responsibilities

• Ensures that the telephone is answered properly, and messages are handled courteously, accurately, and in a timely manner.
• Initiates preparation of Management Reports, committee reports, and meeting notices as applicable and submits for the Manager-s review and approval.
• Maintains updates and coordinates resident information in the computer database at a minimum on a monthly basis.
• Generates and provides this information to the Community or General Manager, and Board of Directors.
• Maintains roster of mailroom boxes.
• Keeps track of insurance certificate requests and maintains insurance records books for vendors and unit owners.

Skills

Communication

Time management

Teamwork

Typing 50 WPM

MS Office

Tools

Microsoft Outlook

Microsoft Word

Excel

PowerPoint

Job description

FirstService Residential in Reno, NV is seeking an administrative assistant to support HOA management and office operations. You will handle phone messages, prepare reports, manage resident data, process invoices, and assist with move-ins and leases.

The role requires strong communication, reliability, and proficiency with MS Office; standard work hours Monday–Friday with benefits including health coverage and retirement plans.