Resident Services & Admin Coordinator

Seabreeze Management Company, Inc.; Corona (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Seabreeze Management Company in California is seeking an administrative assistant to support the General Manager and Operations Manager with substantial resident and staff contact. You will handle forms, registrations, website duties, and assist with community events.

The role requires strong English communication, proficiency in MS Word/Excel/Outlook, and the ability to manage multiple tasks in a fast-paced HOA environment. This is a full-time on-site position with standard business hours.

Qualifications

• Strong written and verbal English communication skills.
• Proven ability to maintain confidentiality and professional diplomacy.
• Proficient with Microsoft Word, Excel, and Outlook.
• Good organizational, time-management, and problem-solving abilities.
• Ability to handle shifting priorities and deadlines and work a flexible schedule.

Responsibilities

• Assist residents in completing Association forms.
• Provide residents with new homeowner registration packets, IDs, and transponders.
• Manage Recreation Center information, reservation calendars, and process paperwork/fees for rentals.
• Enter resident information into the C3 database and file in master records.
• Answer phones and direct calls to appropriate personnel.
• Administer the Community Website and assist residents with site use and registrations.
• Assist General Manager/Facilities Manager with community events and vendor coordination.
• Perform other HOA-related tasks and off-site errands as needed.

Skills

Strong English

Customer relations

Organization

Adaptability

Self-motivation

Flexible scheduling

Education

High School Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Seabreeze Management Company in California is seeking an administrative assistant to support the General Manager and Operations Manager with substantial resident and staff contact. You will handle forms, registrations, website duties, and assist with community events.

The role requires strong English communication, proficiency in MS Word/Excel/Outlook, and the ability to manage multiple tasks in a fast-paced HOA environment. This is a full-time on-site position with standard business hours.