History & Social Sciences Administrative Coordinator

MIDDLESEX COLLEGE; Edison (NJ); On-site; USD 41,000 - 56,000; Full time

Job summary

Middlesex College in Edison, NJ seeks a Department Assistant for History & Social Sciences to manage the department's administrative workflow and support the chairperson.

The role coordinates complex projects, prepares reports, maintains calendars and files, and guides students and staff to the right resources. A strong communicator with solid MS Office skills is essential for daily operations.

Qualifications

• High School Diploma or equivalent
• Two (2) years of verifiable work experience as an administrative assistant

Responsibilities

• Organizes and coordinates the administrative workflow.
• Responsible for coordinating complex departmental projects from inception through completion.
• Provides primary secretarial support to the department.
• Identifies problems and/or inconsistencies in the record system and provides for their solution or correction.
• Responsible for Administrator's files, calendar and correspondence.
• Prepares correspondence, complex technical and/or statistical reports, agenda, and minutes of meetings.
• Arranges, participates in and implements, as directed, meetings and conferences.
• Participates in the training and motivation of other support staff.
• Provides students, employees, or department members with information and directs them to appropriate resources.
• Operates office equipment.
• Maintains accurate files and records via manual or computerized systems.
• Orders office supplies and instructional/administrative materials as needed.
• Sorts and distributes mail within the department.
• Performs other duties as assigned that are appropriate to the position.

Skills

Organizational skills

Written and verbal communication

Self-motivated

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Microsoft Windows

Microsoft Office

Job description

Middlesex College in Edison, NJ seeks a Department Assistant for History & Social Sciences to manage the department's administrative workflow and support the chairperson.

The role coordinates complex projects, prepares reports, maintains calendars and files, and guides students and staff to the right resources. A strong communicator with solid MS Office skills is essential for daily operations.