Hiring & Recruiting Coordinator

Home-Helpers-of-SAN-Mateo-County-; Half Moon Bay (CA); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k)

Paid holidays

Job summary

Home Helpers Home Care of San Mateo County is seeking a Hiring & Recruiting Coordinator to manage caregiver recruitment, conduct interviews, and lead orientations. You will work closely with our office and scheduling teams to address hiring needs and ensure a smooth onboarding process.

The role emphasizes organization, initiative, and strong communication to connect with candidates and maintain accurate records. This is an in-office position with a Monday–Friday schedule.

Qualifications

• Experience in recruiting or hiring coordination preferred.
• Healthcare or home care industry experience is a plus.
• Strong organization and detail orientation with ability to manage multiple applicants.

Responsibilities

• Manage caregiver recruitment: screen candidates, conduct initial interviews, and follow up.
• Maintain job postings on CareerPlug and local boards; tailor postings by geography and needs.
• Lead caregiver orientations via Zoom from office with a prepared presentation.
• Coordinate hiring documentation and ensure accuracy and completeness.
• Create caregiver profiles communicating experience, skills, and availability to scheduling.
• Track recruitment metrics and identify where candidates drop off or slow down.
• Participate in daily stand-up meetings and update hiring priorities with the team.

Skills

Recruiting coordination

Organizational skills

Verbal & written communication

Tools

CareerPlug

WellSky

Zoom

Microsoft Outlook

Microsoft Teams

Job description

Benefits

• Health insurance
• Paid time off
• 401(k)
• Paid holidays

Home Helpers Home Care of San Mateo County

Location: Half Moon Bay, California
Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m.
Work arrangement: Fully in-office. This is not a remote or hybrid position.
Compensation: $26-$28/hr
Reports to: Client Services Supervisor

About the Role

At Home Helpers Home Care of San Mateo County, finding the right caregivers is an important part of providing dependable, personalized care for our clients. We are looking for an organized, personable Hiring & Recruiting Coordinator to manage caregiver recruitment and help new hires get off to a strong start. You will communicate with applicants, conduct initial interviews, lead orientations, and work closely with our office and scheduling teams to address current hiring needs. This role is a good fit for someone who enjoys connecting with people, takes initiative, and follows through without letting important details slip.

What You’ll Do

• Manage caregiver recruitment: Find and connect with candidates, review applications, conduct pre-screenings and initial interviews, and provide timely follow-up throughout the hiring process.
• Maintain job postings: Create and update postings on CareerPlug for Indeed, and local job boards. Tailor recruiting efforts to the geographic areas and caregiver availability our clients need.
• Lead caregiver orientations: Conduct Zoom orientations from our office using a prepared PowerPoint presentation. Explain next steps, answer questions, and send follow-up emails.
• Coordinate hiring documentation: Gather required information and ensure hiring and compliance documentation is complete, accurate, and organized.
• Prepare introductions for scheduling: Create detailed caregiver profiles that clearly communicate each new hire’s experience, skills, availability, and relevant strengths to the scheduling team.
• Monitor recruiting results: Track recruitment performance metrics, identify where applicants are getting delayed or dropping out, and help improve recruiting and follow-up processes.
• Stay connected with the office team: Participate in daily stand-up meetings, provide hiring updates, and adjust recruiting priorities based on client needs and input from the scheduling team.

What We’re Looking For

• Recruiting or hiring coordination experience preferred (but not required). Home care or healthcare experience is a plus.
• Strong organization, attention to detail, and consistent follow-through while managing multiple applicants and priorities.
• Warm, professional communication skills and confidence conducting interviews and leading virtual orientations.
• Comfort learning software, maintaining accurate records, and handling confidential information with discretion.
• Ability to work independently while communicating regularly and collaborating with the in-office team.

Tools You’ll Use

• Our team uses PreIntent for applicant tracking and WellSky for scheduling and compliance. Communication tools include Zoom, Microsoft Outlook, Microsoft Teams, WhatsApp, and Nextiva phone system. Recruiting platforms include CareerPlug, Indeed and local job boards.
• Training on CareerPlug and job boards is available as needed.

Compensation and Benefits

• This is an hourly, non-exempt position paying 26-$28/hr depending on experience.
• Benefits include paid time off, paid holidays, health insurance after 60 days of employment, and a 401(k) retirement plan with an employer match of up to 4%.