Hiring Assistant

Aidey; United States; Remote; USD 52,000 - 72,000; Full time

Benefits offered by this job

Fully remote

Long-term opportunity

Job summary

Aidey is seeking a Hiring Assistant to own the top of the hiring funnel. You will source candidates, screen resumes, schedule, and conduct initial interviews, and decide who moves forward. This high-volume, high-communication role requires organization, persistence, and strong judgment of people.

You will work closely with hiring managers to keep the pipeline moving and ensure no good candidate slips through the cracks. Fully remote, long-term, with US-based teams and a stable full-time schedule.

Qualifications

• Excellent English communication skills (verbal, written, reading).
• Comfortable conducting phone interviews and video interviews.
• Ability to assess candidate fit using objective criteria.
• Persistent and proactive candidate engagement throughout recruitment.
• Strong organizational skills to manage multiple candidates across stages.
• Ability to work independently and meet recruitment goals.

Responsibilities

• Review resumes and applications to identify qualified candidates.
• Schedule and follow up candidate interviews via phone, text, and email.
• Conduct initial Zoom screening interviews to evaluate communication and fit.
• Document interview feedback and provide recommendations on advancement.
• Source candidates through Indeed, Facebook Groups, and other platforms.
• Maintain accurate candidate records and update ATS.
• Coordinate with hiring managers to support recruitment objectives.

Skills

English fluency

Phone interviews

Video interviews

Candidate screening

Organizational skills

Independent work

Tools

ATS familiarity

Indeed tools

Facebook Groups

Job boards

Job description

About the Company:

Aidey is an AI-first Business Process Outsourcing company - the human layer powering the world's most ambitious AI-native companies. We staff the last mile of customer experience, technical success, back-office operations, and sales, operating remotely from the Philippines. Every process we run is designed AI-first and finalized by a senior human, so our clients inherit better quality, faster cycles, and a lower cost base. Trusted by global brands including Nokia and Wix, Aidey is where human intelligence meets machine scale.

About the Position:

As the Hiring Assistant, you’ll own the top of the hiring funnel. You’ll be the first point of contact for most candidates - sourcing them, screening their resumes, getting them scheduled, running the initial interview, and making the call on whether they move forward. You’re the filter and the front door: the quality and speed of everything downstream depends on you.

This is a high-volume, high-communication role for someone who’s organized, persistent, and a strong judge of people. You’ll work closely with our hiring managers to keep the pipeline moving and make sure no good candidate slips through the cracks.

• Excellent English communication skills: verbal, written, and reading is a MUST
• Comfortable conducting phone interviews, video interviews, and written candidate communications - MUST
• Ability to assess candidate fit and make sound hiring recommendations based on objective criteria
• Persistent and proactive approach to candidate follow-up and engagement throughout the recruitment process
• Strong organizational skills with the ability to manage multiple candidates across different stages of the hiring process
• Ability to work independently, manage priorities effectively, and consistently achieve recruitment goals

Nice to have:

• Previous experience interviewing and screening candidates for remote roles
• Familiarity with Indeed employer tools and applicant tracking systems (ATS)
• Previous experience sourcing candidates through job boards and social media platforms
• Exposure to the HVAC or home services industry, or to field service management software (ServiceTitan, Housecall Pro, Jobber)

Responsibilities:

• Review resumes and applications to identify qualified candidates
• Schedule and follow up candidate interviews through phone calls, text messages, and email communications
• Conduct initial Zoom screening interviews to evaluate communication skills, experience, and overall fit
• Document interview feedback and provide recommendations on whether candidates should advance to the next stage of the hiring process
• Source qualified candidates through Indeed, Facebook Groups, and other online platforms
• Maintain accurate candidate records and update applicant tracking systems
• Coordinate with hiring managers and team members to support recruitment objectives
• Fully remote, long-term opportunity
• Work directly with US-based teams
• Stable full-time schedule
• Clear processes and structured work
• Opportunity to grow into higher-level roles