HIPAA-Compliant Medical Records Release Specialist

Tri-county Community Action Agency; Johnston (RI); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

403b Savings Plan

Vacation

Sick leave

Holiday time

EAP services

Job summary

Tri-County Community Action Agency is seeking a Release of Information Specialist to join our Health Information Management team in Johnston, RI. This full-time role processes requests for medical records and ensures HIPAA-compliant release of information for government agencies, courts, insurers, and other requestors.

You will handle Medicare/medical record requests, verify subpoenas, scan and log PHI, and maintain strict confidentiality while aligning with state statutes and agency policies.

Qualifications

• Associate degree in Health Information Management or related field.
• RHIT credential preferred.
• Working knowledge of NextGen Products (PM, EHR, etc.) preferred.
• Minimum of 2 years’ experience with medical records procedures and/or electronic medical records.
• Knowledge of Release of Information processes.
• Knowledge of HIPAA privacy and security regulations, confidentiality, associated federal and state laws, access, release of information practices, and record retention.
• Knowledge of computers and electronic medical records.
• Experience with Microsoft office products.
• Experience with medical terminology.

Responsibilities

• Receives requests through various forms, including US mail, email, electronic request, or written requests brought in by the requestor, facsimile, other hospitals and healthcare facilities.
• Reviews the quality and legitimacy of each request and determines if information can be released.
• Maintains working knowledge of state statutes on authorization requirements and related fees for copies and/or viewing.
• Analyzes requests for medical information, abstracts pertinent portions of medical records, mail, e-faxing, send/or released in accordance with organizations policy and procedure to safeguard patient confidentiality.
• Releases behavioral health, drug/alcohol abuse and other restricted information in accordance with release of information policies, procedures, and state statutes.
• Responsible for scanning documents into appropriate patient medical records as well as requesting medical records for future patient appointments.
• Receive subpoenas and verify for validity. Responds to court orders as required by law to release sensitive or protected information. Prepare and certify copies of medical record for subpoenas, depositions, court orders and attorneys.
• Track and monitor the entire release of information process until the requested medical records are received including faxing of medical requests to providers, hospitals, and other health care facilities.
• Enters and logs all request into personal health information (PHI) log in NextGen to track access to and release of (PHI).
• Process invoices and payment for medical record requests for attorneys, insurance companies, patients, etc.
• Answer and handle all incoming phone call requests pertaining to release of information. Provide timely follow-up to requestors as needed.
• Responsible for handling all incoming mail/facsimiles requests and distributing mail to appropriate staff in a timely manner.
• Responsible for completing medical record audit requests from insurers.
• Provides coverage for other staff due to absences and/or scheduled breaks.
• Works closely with other Health Center staff to contact prospective patients for whom an outside record has been obtained but no appointment has been scheduled.
• Participates in quality improvement activities as requested.
• Shows commitment to professional growth through development of skills and knowledge.
• Maintains thorough knowledge related to applicable state statues, laws and regulations, guidelines and standards necessary to perform job duties in accordance with the requirements of disclosure of PHI.
• Provides excellent internal and external customer service by being attentive, polite and respectful. Ensures understanding of the customer request and follows through as required.

Skills

HIPAA compliance

NextGen EMR

Microsoft Office

Medical terminology

Education

Associate degree in HIM

RHIT credential preferred

Tools

NextGen PM/EHR

Job description

Tri-County Community Action Agency is seeking a Release of Information Specialist to join our Health Information Management team in Johnston, RI. This full-time role processes requests for medical records and ensures HIPAA-compliant release of information for government agencies, courts, insurers, and other requestors.

You will handle Medicare/medical record requests, verify subpoenas, scan and log PHI, and maintain strict confidentiality while aligning with state statutes and agency policies.