HIM Specialist - HIPAA-Compliant EHR & Records Management

Grand River Health Main Campus; United States; On-site; USD 26,000 - 35,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off from day one

Retirement plan with match

Job summary

Grand River Health Main Campus is seeking an HIMS Specialist to maintain and organize patient records, scan documents into the EHR, and manage the MPI with high accuracy. The role emphasizes privacy, HIPAA compliance, and strong collaboration with clinicians and staff.

Responsibilities include processing PHI requests, ensuring complete records, and contributing to reports on diagnoses and hospital utilization, while delivering excellent customer service within the HIM department.

Qualifications

• High school diploma or equivalent preferred.
• Experience with electronic health record (EHR) systems required.
• Strong attention to detail and accuracy.
• Ability to maintain patient privacy and HIPAA compliance.
• Effective communication with providers and staff.

Responsibilities

• Maintain medical records by reviewing, verifying, and organizing patient information.
• Accurately scan and index documents into the EHR system.
• Maintain and update the master patient index (MPI).
• Input patient demographics, diagnoses, and treatment details with accuracy.
• Process requests for PHI while adhering to privacy regulations.
• Follow release-of-information policies to protect sensitive health information.
• Collaborate with other departments to collect missing documentation.
• Prepare statistical reports summarizing diagnoses, treatments, and hospital utilization.
• Adhere to HIPAA regulations and maintain patient privacy.

Skills

EHR systems experience

Attention to detail

Customer service

HIPAA compliance

Education

High school diploma

Job description

Grand River Health Main Campus is seeking an HIMS Specialist to maintain and organize patient records, scan documents into the EHR, and manage the MPI with high accuracy. The role emphasizes privacy, HIPAA compliance, and strong collaboration with clinicians and staff.

Responsibilities include processing PHI requests, ensuring complete records, and contributing to reports on diagnoses and hospital utilization, while delivering excellent customer service within the HIM department.